Accounts Payable​/Payroll Technician

The Accounts Payable/Payroll Technician at the Petersburg School District is a year-round, part-time position (minimum 20 hours per week) reporting directly to the Director of Finance. Under an exempt contract within the Finance Office, the role is primarily responsible for core business operations such as processing purchase orders and bill payments, verifying fund accounting, managing payroll and benefits, handling leave accounting, and tracking time sheets.

Additionally, the technician provides vital cross-coverage and assistance for overall Finance Office duties, including budgeting, accounts receivables, personnel contract negotiations, and financial reporting as needed. This position will be a year-round.

Benefits include paid time off and PERS retirement system, among other standard benefits. Start date to be determined between the chosen applicant and the Finance Director. This posting will be open until filled by the right candidate.

Full

Job Description:

ACCOUNTS PAYABLE/PAYROLL TECHNICIAN

REPORTS TO:

Director of Finance

DATE of

DESCRIPTION:

June 25, 2025

JOB CLASSIFICATION:
Exempt Contract, Finance Office

SALARY:
Negotiable, depending on experience

HOURS:

Minimum 20 hours per week - Year-round

NATURE AND SCOPE OF JOB:
Responsible for Business Office functions, including but not limited to processing of purchase orders and bill payments, verifying fund accounting, maintaining the journal entry process, payroll, benefits and leave accounting, and recording time sheets.

This position also provides assistance and coverage for all Finance Office responsibilities and duties as available and needed, including the responsibilities of the Finance Director. These functions include, but are not limited to, budgeting, accounts receivables, personnel contract negotiations, financial reporting, grant financial accounting and reports, and administrative actions and planning.

• Demonstrate consistent punctuality and regular attendance.
• Demonstrate appropriate safety precautions.
• Adhere to local, state, federal and other regulatory agencies, standards, codes and laws.
• Adhere to established district policies and procedures.
• Attend department staff meetings as required.
• Work cooperatively with other district employees, the general public, and students.
• Demonstrate accuracy, attention to detail, and thoroughness; monitor own work to ensure quality.
• Process payroll, benefits, leave accounting, recording and verification of time sheets.
• Create purchase orders for approved requisitions.
• Place orders for materials and/or supplies.
• Encumber funds.
• Demonstrated ability to “flex” with daily changes and needs.
• Reconcile invoices to purchase orders and obtain approval for payment.
• Process journal entries, balance and post to fund.
• Make routine adjustments to correct or change original entries.
• Organize and retain necessary records (tangible and electronic) to support all transactions and accounting entries.
• Monitor monthly utility bills and post to appropriate funds.
• Monitor telephone use relative to E-rate requirements.
• Monitor shipping charges, shipping method for best efficiency and cost effectiveness. Add estimated shipping to purchase order.
• Able to maintain strict confidentiality and fidelity while working with personnel information.
• Responsible for large fund transactions and critical accuracy requirements which affect District personnel. Errors in calculation or implementation have significant system-wide implications.
• Perform other incidental duties as assigned by the Superintendent or Director of Finance.

Knowledge, Skills and Mental Abilities

Demonstrated aptitude or competence for assigned responsibilities.

Demonstrated positive speech skills (enunciation and clarity).

Ability to think…