Administrative Support Specialist

Overview

Environmental Compliance Consultants Inc. (ECC) seeks an Administrative Support Specialist for our Department of Defense hazardous waste facility in Alaska. The role supports environmental and industrial services in a safety‑critical environment.

• 12 paid Federal holidays
• Generous paid vacation and sick leave
• Medical, dental and vision insurance
• Flexible spending account
• 401(k) retirement plan with fully vested company match

• Comply with all Safety, Health, Environmental, and Security Management Program requirements as the highest priority while consistently performing work in a safe and professional manner.
• Answer incoming phone calls professionally and courteously, providing excellent customer service and responding to client inquiries and requests in a timely manner.
• Perform data entry and maintain accurate records within Environmental Safety and Occupational Health – Management Information System (EESOH-MIS), Air Force databases, and company systems.
• Create, manage, track, and update work orders for field technicians to ensure efficient workflow and timely completion of tasks.
• Coordinate communication between customers, field technicians, and management to support operational effectiveness.
• Organize and maintain administrative records, files, correspondence, and other documentation in accordance with company and client requirements.
• Support facility compliance efforts by accurately documenting hazardous waste handling activities, inspections, incident reports, and other environmental records.
• Collaborate with team members to compile and analyze data, prepare reports, and assist with training materials and presentations as needed.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.
• Perform duties onsite at a military installation while adhering to all applicable security and access requirements.
• Pick up, organize, distribute, and deliver supplies, materials, and documentation as required.
• Support daily office operations, including office cleaning, general housekeeping, and administrative functions.
• Complete assigned tasks accurately and within established deadlines.
• Operate a variety of office equipment, including computers, printers, scanners, telephones, and related software applications.
• Foster a positive work environment by acting respectfully, working effectively as a team member, and serving as a professional representative of the company and its clients at all times.

• High School diploma or equivalent; additional certifications or training in data entry or administration are a plus.
• 0-5 years' experience in related administrative responsibilities or activities.
• Ability to pass pre‑employment drug screening including marijuana.
• Ability to pass background checks for federal and client installation access as necessary.
• Strong organizational skills with exceptional attention to detail and ability to multitask and prioritize tasks effectively.
• Proficient computer skills, including MS Office Suite and data management software; familiarity with EESOH-MIS is a plus.
• Ability to work independently and as part of a team, following instructions and meeting deadlines.
• Excellent written and verbal communication skills.
• Positive attitude, eagerness to learn, and a proactive approach to problem‑solving.
• Valid Driver’s license with ability to safely drive and transport company property and personnel as needed.
• Able to accomplish tasks with minimal supervision and adapt to changing priorities.
• Excellent customer service skills.
• Ability to work in‑person at a designated location.

• 8‑hour shift
• Day shift
• Monday to Friday
• Work hours:
  
  7:30 AM – 4:30 PM

• Data entry: 1 year (Required)