Administrative Assistant

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Miami, FL, US

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, has an immediate opening for a full-time Administrative Assistant in our Miami, FL office. This is an excellent opportunity for a detail-oriented administrative professional to join a fast-paced legal environment and play an integral role in supporting our litigation teams.

The Administrative Assistant is responsible for the processing, tracking, and management of subpoenas and related documents, working closely with attorneys, clients, and third-party providers. This position is ideal for someone who thrives on organization, accuracy, and communication, and who has previous experience in a law firm or court setting.

Receive, review, and process incoming subpoenas and related legal requests

Prepare and issue outbound subpoenas under attorney direction

Track and manage the status and disposition of subpoenas, ensuring timely follow-up and documentation

Communicate with clients, witnesses, experts, and medical providers as needed to coordinate records

Assist attorneys in responding to inquiries regarding subpoenaed information

Maintain organized and updated case files and documentation

Prepare and bill time entries accurately, including invoice processing

Support other administrative team members and departments when needed

Perform other clerical or administrative tasks as assigned

Minimum 2 years of experience in a clerical role within a law firm or court environment, specifically handling subpoenas

Strong knowledge of subpoena procedures, legal terminology, and billing practices

Proficiency in Microsoft Word, Outlook, and Excel

Strong organizational and time-management skills with the ability to manage competing priorities

Excellent written and verbal communication skills

Ability to work independently and exercise sound judgment in time-sensitive situations

High School Diploma or equivalent required

This position involves primarily sedentary work, including extended periods of sitting, use of computers and office equipment, and occasional standing, reaching, or lifting of items up to 20 pounds.

This role is based in a professional indoor office environment with standard business hours. The employee may experience varying noise levels and occasional interruptions.

Competitive salary, commensurate with experience

Comprehensive benefits package for full-time employees, including:

• Medical, dental, and vision insurance
• Employer-paid life and short-term disability insurance
• 401(k) plan with employer match
• Paid vacation and holidays

If you are a reliable and detail-oriented professional with subpoena handling experience, we invite you to apply and become part of a respected legal team.

Submit your resume for immediate consideration.

QPWB is an Equal Opportunity Employer.