Bursar

Overview

The Bursar oversees and handles the payment of tuition balances. Most students do not receive full funding coverage from government loans, grants, and scholarships and therefore must arrange to pay the balance. The Bursar ensures cash payment plans are arranged and payments are collected in a timely manner.

The role of the Bursar is to ensure student cash payments. This is accomplished through:

• Oversee the overall operations of student financial services, billing and receivables, and cashiering functions of the university.
• Manage cash, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billing, payments, and collection of program revenue.
• Manage month-end and annual closing cycle.
• Provide periodic reports of receipts and technical information to the university community and to external funding agencies.
• Oversee and coordinate the payment of invoices on purchase orders and check requests.
• Revise financial aid awards based on changes in enrollment of students for less than full-time status.
• Compiles, maintains, and analyzes student financial information, reporting periodically to the CPO.
• Perform miscellaneous duties as assigned.
• DCR (daily)
• Charge credit cards (on file for monthly payments) (daily)
• Post payments (daily)
• Student concerns (daily)
• Enter enrollments (daily)
• Review start date report and provide updated report for registration fees and book purchases.
• Review status change reports for Drops, Graduates, and Cancels. Complete R2T4 if necessary.
• Cash flow meeting
• Staff meeting
• Retention meeting
• Review tuition charge recon report and bill tuition.
• Review Students Returning to Active Status report, communicate with department chairs.
• Submit tuition reimbursement check requests.
• Review End of Loan Period report.
• Review out of school balances; send collection letters, etc.
• Prepare for end of month by reviewing the following reports: tuition charges recon, drops, graduates, cancels, scheduled stipends, detailed transaction register.
• Daily, weekly and monthly duties are continuous throughout the year.
• Update Institutional Effectiveness campus master plan

Bursars have a minimum of a Bachelor’s degree, 1 to 2 years of general office/collections experience and the willingness to work with other departments and students.

Three early days 9:00am-6:00pm, Two late days 10:30am-8:00pm, and alternating Saturdays per month 9:00am-5:00pm