Bookkeeping Manager

Description

We are seeking an experienced and detail-oriented Bookkeeping Manager to lead our accounting and bookkeeping operations within a growing property management organization. This role is responsible for overseeing the bookkeeping team, managing corporate billing functions, ensuring financial accuracy, and driving process improvements across the department.

The ideal candidate is a proactive leader with strong accounting expertise, exceptional organizational skills, and experience in property management or real estate accounting. This individual will play a critical role in maintaining financial integrity, supporting operational growth, and delivering exceptional service to internal stakeholders and clients.

• Lead, mentor, and develop bookkeeping staff while fostering a culture of accountability, accuracy, and collaboration.
• Establish and maintain departmental procedures, workflows, and performance standards.
• Manage workload distribution and ensure timely completion of daily, weekly, and monthly accounting responsibilities.
• Evaluate team performance and identify opportunities for professional development.
• Support cross-functional collaboration with property management, maintenance, and executive leadership teams.

• Oversee all bookkeeping functions, including accounts payable, accounts receivable, bank reconciliations, journal entries, and general ledger maintenance.
• Manage maintenance department billing and ensure accurate cost allocation and invoicing.
• Ensure compliance with company policies, accounting standards, and applicable regulatory requirements.
• Assist with month‑end and year‑end closing activities, financial reporting, and audit preparation.
• Coordinate with external auditors, CPAs, and tax professionals as needed.
• Monitor cash management procedures and strengthen internal financial controls.

• Direct all corporate billing activities for the management company.
• Ensure timely and accurate invoicing of management fees, maintenance services, project management fees, and other billable services.
• Review management agreements and contracts to ensure billing compliance and revenue accuracy.
• Monitor accounts receivable aging and oversee collection efforts.
• Investigate and resolve billing discrepancies promptly and professionally.
• Identify opportunities to improve billing processes, efficiency, and revenue capture.
• Maintain comprehensive knowledge of payroll systems and related processes to support operational and financial accuracy.

• Serve as a trusted resource for accounting‑related questions from community managers, board members, and company leadership.
• Assist with onboarding new associations and property clients from an accounting perspective.
• Ensure proper setup and maintenance of accounting records, banking relationships, and financial processes.
• Support reserve funding projects, special assessments, and other complex financial transactions.

• Continuously evaluate accounting and billing workflows to improve efficiency and accuracy.
• Support implementation, optimization, and utilization of accounting and property management software.
• Develop reporting tools, dashboards, and metrics that enhance operational visibility and decision‑making.
• Recommend and implement best practices for internal controls, compliance, and financial management.

Required

• Minimum of 5 years of bookkeeping or accounting experience, preferably within property management, real estate, or HOA/condominium management.
• Previous supervisory or management experience.
• Strong understanding of accounting principles, financial reporting, and billing processes.
• Advanced proficiency with Microsoft Excel and accounting software systems.
• Excellent analytical, organizational, and problem‑solving abilities.
• Strong communication, leadership, and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience with property…