People and Culture Coordinator

Kennebunkport Resort Collection is seeking a People and Culture Coordinator to join their team! This dynamic role will focus on employee travel and housing logistics as well as HR generalist administration. The right candidate will be willing to become heavily involved in staff housing management and onsite presence to ensure quality of housing offerings and employee satisfaction. Additionally, this role will work closely with the Transportation Manager to arrange shuttle driving for arrivals/departures and employee basic needs.

As housing and transportation needs are seasonally heavy components of the position (Spring/Summer), the right candidate will also be capable of performing administrative duties to include time clock setup, new hire onboarding administration, verification of new hire identification, and other general HR tasks. This full time year‑round position is a great entry level Human Resource opportunity for a candidate with basic HR experience seeking to diversify their People and Culture knowledge and responsibilities.

Must be willing and able to balance on‑site and hands‑on work at various staff housing locations as well as administrative office work.

• Complete monthly walk‑throughs/housing check‑in meetings as assigned
• Assist with room assignments and room change requests
• Work closely with Transportation Manager to schedule arrival/departure shuttle pick‑ups from airport/bus station/etc.
• Coordinate with housekeeping department to ensure staff rooms are cleaned and ready for new arrivals. Complete final room inspection and place welcome bag/letter with key.
• Strong communication with all housed associates to ensure a positive employee experience. Assist employees with ensuring housing provides their basic needs and necessary tools.
• Assist in assignment of staff housing locations/rooms, change requests, and general housing resolution. Attend weekly one on one meetings with Area Director of People + Culture, People + Culture Manager, and Transportation Manager to ensure staff housing is prepared for arrivals, departures, and current housed employees have basic needs met.
• Ensure term employees have housing room inspected and flipped timely after departure. Complete housing check‑out form on employee final day in housing and add to employment file.
• Work closely with People + Culture Manager and centralized Payroll Specialist to ensure rent deductions are accurate.
• Run and submit to accounting the Housing Location Report on a monthly basis.
• Audit room inventory (pans, linens, etc.) and place appropriate orders via Birchstreet to prepare for arrivals.
• Prepare and place welcome bags for all new arrivals.
• Audit, resolve, and report any safety or maintenance concerns to Property Operations Manager.
• Seek out creative and cost‑effective ways to maximize bed count and opportunities for housing. Research new housing opportunities for consideration as assigned.

• Participate in annual seasonal staff planning meetings with department heads.
• Attend third party/international labor attorney training webinars to ensure a high level understanding of international visa processing requirements and employer obligations.
• Responsible for the flow of international candidate profiles and resumes to hiring managers. Follow up to ensure managers consider candidates in a timely manner. Send offer letters once a determination is made.
• Collect required identification from visa holders to supply to attorney’s team for visa processing. Upload IDs to attorney’s portal, track outstanding items, and follow up regularly to ensure timely review of visa candidate’s eligibility for filing.
• Arrange travel for all incoming seasonal hires slated for staff housing arrivals. Work closely with third party travel agent to book appropriate flights and communicate to incoming hire further transportation options (bus/uber/pickup).
• Code and process travel agent invoices via Ottimate.
• Assist employees with coordinating Social Security Office appointments.

• Assist with forwarding incoming applicants to appropriate hiring managers daily.
• Assign required…