Accounts Payable Clerk

Job Details:
Level: Entry |

Job Location:

Franklin, LA 70538 | Position Type:
Full Time

Company:
Teche Health, a Federally Qualified Health Center (Section 330, Public Health Service Act), is seeking qualified applicants for the Accounts Payable Clerk position in Franklin, Louisiana.

This position performs a variety of accounts payable and related functions associated with the day-to-day operations of the Finance Department.

• Process accounts payable invoices by coding, entering, reviewing, posting, and selecting invoices for payment in the MIP Accounting Software.
• Ensure all transactions have required authorization and adhere to policies and procedures.
• Make calls to vendors to clarify any questionable invoice items, prices, or receiving signatures.
• Receive and organize statements from vendors. Check vendor files for payment of any invoices listed outstanding and call departments and/or vendors regarding any old outstanding invoices for verification of unpaid, lost, or billed invoices.
• Obtain W-9 information from vendors, as required by IRS regulations and maintain files.
• Maintain vendor files and spreadsheets for contracts and leases.
• Maintain files for accounts payable including checks and vendor documentation, including scanning into the electronic filing system.
• Provide back-up to the Financial Assistant with opening and distributing mail, assisting visitors, and answering phones.
• Provide General Ledger Clerk/Controller with all questionable accounts payable transactions.
• Reconcile travel reimbursements.
• Assist in month‑end, quarter‑end, and year‑end closing processes, as determined necessary.
• Assist in the maintenance of the fixed assets records.
• Assist with answering the telephone, taking, and relaying messages.
• Understand and observe organization policies regarding confidentiality and security of information.
• Work assigned special projects as needed.
• Serve as a resource when needed, including assisting in co‑worker training and orientation.
• Perform other duties as assigned or required.

• Principles of accounts payable, bookkeeping and/or accounting
• Principles of file and records management
• Invoice processing from receipt of invoices to payment

• Organizing and prioritizing multiple tasks and projects
• Working with deadlines to complete projects and assignments
• Establishing and maintaining effective working relations with co‑workers, staff, vendors, contractors, and others doing business with the organization
• Cooperative and willing to assist others
• Operating software applications, i.e., Excel, Word, Outlook, and accounting software

• Maintain a high level of accuracy in preparing and entering all accounts payable documents
• Practice good time management skills
• Adapt to changing roles and responsibilities
• Work flexible hours, as required
• Respect the confidentiality of any information

A high school diploma or GED AND two (2) years of relevant accounts payable, bookkeeping, accounting, or closely related experience.

• May be exposed to potential physical harm, infectious diseases, and stressful situations
• May be required to lift and/or carry heavy, bulky supplies, materials, and/or other items weighing up to 40 pounds
• Position is in a busy, open area office with constant interruptions and must meet with others on a regular basis
• May be required to work outside the traditional work schedule

• Medical, Vision and Dental Health Insurance
• Accidental Insurance
• Critical Illness Insurance
• Long Term Benefits
• Short Term Benefits
• Free Life Insurance
• 401(k) Plan Benefits
• Paid Vacation
• Paid Sick Time
• Set Schedule
• No Weekends
• National Health Service Corps Site
• 11 paid holidays
• Family‑Friendly Work Environment
• Eligible for Student Loan Forgiveness through Federal and State Programs

• All employees must meet eligibility standards in order to be considered for the position applying for.
• Internal applicants must be with the organization for at least one year, with no disciplinary actions on file.
• If you have not been with the organization for a year, approval from your direct supervisor will be needed.