Special Projects Administrator

overview

this position is departmental promotional only. You must be a current employee of the community development department to qualify.

one current vacancy.

35 hours per week position

under supervision from the community development director, performs administrative functions associated with coordinating the grant administration process, as well as performing supervisory actions as the office manager for the department of community development, in absence of the director. Position is responsible for coordinating with current staff to manage special projects; administering grants; maintaining grant files as requested by law and the grantor;

maintaining a resource library for the application of grants; analyzing, synthesizing and developing revitalization strategies; coordinating and implementing strategies to achieve project goals. Position also provides grant management, accounting, and monitoring for the department of federal program compliance. Reports to the director of community development.

• serves as project administrator/office manager and supervises department personnel.
• plans, organizes, schedules, implements, and supervises assigned program and activities.
• assists in preparing assigned budget(s) and in procuring necessary equipment, supplies and materials.
• provides timely reports of program status.
• performs surveys and research; collects and analyzes data to prepare reports and presentations.
• receives and responds to public / participant inquiries, concerns and complaints
• attends meetings, training, workshops, conferences, etc., as necessary to enhance job knowledge and skills.
• performs administrative actions to maintain federal and state compliance for awarded grant programs for the city of kenner.
• serves as a liaison between the city and outside funding agencies and groups; participates in meetings and discussions in which decisions affecting city projects are reached.
• provides timely advice and information on funding opportunities, requirements and procedures; collaborates with elected and administrative officials in defining and implementing project funding strategies.
• coordinates with city departments to identify grants, discuss eligibility requirements, obtain required information and establish time frames for the completion of grant applications.
• provides assistance in resolving issues and conflicts with funding agencies.
• administers awarded grants by filing claims, reports, documentation, and requests for reimbursement and tracking and documenting the reimbursement of grant funds.
• prepares and/or processes various records and reports such as narrative, budget, and supporting information for applications; contracts and agreements from grantor; claims, reports, and requests for reimbursement; and filing system for data, grants, applications, etc.
• reviews revenues and expenditures, and oversees project status to ensure proper expenditures are made for federal grant projects.
• performs general administrative / office work as required, including but not limited to preparing reports and correspondence, compiling data for reports, copying and filing documents, entering and retrieving computer data, sending and receiving faxes, maintaining logs and lists, etc.
• tracks reporting, reimbursement, and other various grant deadlines to ensure compliance with agreements with grantors.
• conducts inter-department meetings to identify and prioritize project needs, and coordinate grant preparation assignments.
• edits draft applications for accuracy, completeness and clarity and submits all applications in accordance with grant requirements.
• refers to internet, research materials, meetings and discussions with other city employees, electronic mail, policy and procedure manuals, codes/laws/regulations, publications and reference texts, etc.
• operates a vehicle and a variety of office equipment and machinery such as copy machine, fax machine, calculator, telephone system, computer, etc.
• uses a variety of tools such as standard office tools, etc.; a variety of supplies such as binders, newsletters, books, filing cabinets, file folders, general office supplies, etc.; and a variety of computer…