Executive Assistant to CEO; R

Executive Assistant to the CEO

Job : KELDJ1R

Industry: Oil & Gas / Investment Management

Location: LATAM | Philippines | South Africa | Egypt

Employment Type: Full-Time

Schedule: 8:00 AM–5:00 PM, 7:00 AM–4:00 PM, or 6:00 AM–3:00 PM CST (based on mutual agreement)

Compensation: $8–$12 per hour

Start Date: ASAP

Are you a highly organized, proactive, and resourceful Executive Assistant who thrives in fast-paced environments?

We're looking for an exceptional Executive Assistant to CEO who can serve as a trusted partner to a successful oil & gas executive and investor based in Dallas, Texas. This is a unique opportunity to work directly alongside a CEO managing multiple businesses, investment opportunities, strategic partnerships, and high-value deals.

If you excel at creating order from complexity, anticipating needs before they arise, and helping leaders operate at their highest level, this could be the career opportunity you've been waiting for.

Our client is the CEO of an established oil and gas company and the principal of a private investment-focused oil business. He oversees multiple ventures, evaluates investment opportunities, manages strategic partnerships, and makes critical business decisions daily.

With a calendar packed with meetings, negotiations, site visits, and deal evaluations, he needs a trusted Executive Assistant who can help streamline operations, protect his time, and ensure nothing falls through the cracks.

This is an opportunity to work directly with a high-performing executive in a dynamic, entrepreneurial environment where your impact will be felt every day.

This is not a traditional administrative role.

As the Executive Assistant to CEO, you'll become the operational backbone of the business—managing schedules, communications, travel, projects, and priorities while helping the CEO stay focused on strategic decisions and growth.

You'll act as a:

• Calendar Manager
• Communication Gatekeeper
• Travel Coordinator
• Workflow Organizer
• Project & Task Tracker
• Trusted Business Partner

Success in this role requires strong judgment, exceptional organization, discretion, and a proactive mindset.

• Manage a complex executive calendar with multiple stakeholders
• Coordinate meetings with partners, brokers, investors, and industry professionals
• Prepare detailed meeting invitations with context and relevant information
• Protect focus time and prioritize high-value activities
• Deliver weekly calendar overviews highlighting priorities and conflicts
• Coordinate business lunches, dinners, and reservations

• Arrange domestic and international travel
• Coordinate flights, accommodations, transportation, and itineraries
• Prepare organized, easy-to-follow travel plans
• Manage travel preferences, memberships, and loyalty programs
• Ensure all logistics are confirmed well in advance

• Perform daily inbox triage and prioritization
• Draft professional responses and correspondence
• Track pending communications and follow-up items
• Ensure important emails never go unanswered
• Handle sensitive and confidential information with professionalism and discretion

• Maintain organized deal trackers and activity logs
• Monitor deadlines, deliverables, and follow-up requirements
• Organize deal documentation and business records
• Prepare concise executive summaries from reports and supporting materials
• Help create structure around ongoing business initiatives

• Maintain task management systems and project trackers
• Monitor progress and follow up on outstanding action items
• Organize meeting notes and project documentation
• Keep business priorities visible and moving forward

• Conduct research on companies, industries, and business opportunities
• Prepare briefing documents ahead of meetings
• Summarize lengthy reports into actionable insights
• Gather information that supports executive decision-making

• Coordinate personal appointments and scheduling
• Manage reservations,…