Clerk III - Code Enforcement

Job Title

Clerk III

You must attach a photo of your degree or diploma with your application. Reopened to supplement the existing register fill one current vacancy. 35 hours per week position. Under general supervision, performs a variety of moderate to difficult clerical work in providing support of operations of the department. Work involves providing customer service to the public in support of issuing permits and subcontractors filing applications of on-going construction;

working directly with Inspectors to verify all construction; answering the telephone; performing data entry and scheduling; researching data; filing and typing reports; performing mailing; balancing cash drawers; etc. Reports to the Office Manager. Note; preference may be given to those qualified candidates who are bilingual
- English and Spanish.

Essential job functions. Clerk III's perform a variety of clerical work according to assigned work and/or supervisor. Duties may include the following: assists the public at the counter to filing for permits and subcontractors with ongoing construction. Schedules permit applications with Inspectors for review; issues permit to customer after approval; posts data into computer upon approval; collects payment for permit; writes receipt for customer;

posts payments. Posts all information into computer that a subcontractor is doing construction; performs research if there was a permit issued; posts information into permit data; issues a new permit when needed; calculates and collects payment; writes receipt; posts payments; schedules inspections ready to be viewed; files documents. Answers telephone; schedules requested inspections; researches information needed to assist public with their permit or any information needed to assist the public.

Assists subcontractors filing for renewal or new license; copies required documents; posts information into the computer; collects license fees; writes receipts to customers. Distributes to Inspectors the licenses to be signed; verifies printed license; makes corrections; sets up files for each subcontractor; mail license-to-license holder. Copies and prints necessary applications forms when needed. Relieves switchboard when needed. Performs mail run daily and postage for outgoing mail.

Distributes rodent control to the public. Sets up new contractor files for electrical, plumbing, and mechanical applications. Runs reports necessary to finalize daily cash deposits; verifies and balances cash deposits; posts cash drawer; makes copies and itemized report; submits to Finance Department to finalize. Copies Inspectors daily schedule; compiles necessary paperwork; researches all postings for permits for Inspectors review upon inspection;

reschedules any inspections if necessary; posts results of inspections. Checks garage sales in newspaper; sends notices to individuals needing a permit. Sets up new files for building permit applications and Inspector's books with date and time for scheduling. Compiles previous year's files and completed building permit blueprints for storage. Receives and/or reviews various records and reports such as permit applications, subcontractor applications, Inspectors' schedules, cash receipts, license renewal, complaints, code violations, etc.

Prepares and/or processes various records and reports such as Inspectors' schedules, building permit report for newspaper, reports to close cash drawer, complaints, City actions, work orders, etc. Refers to building permit, subcontractor filings, Inspectors' schedule, telephone book, Ordinance book, logbooks, policy and procedure manuals, codes / laws / regulations, publications and reference texts, etc. Operates a variety of office equipment and machinery such as printer, copy machine, adding machine, fax machine, label maker, computer, telephone, typewriter, etc.

Uses a variety of tools such as stapler, standard office tools, etc.; a variety of supplies such as receipts, applications, miscellaneous forms, general office supplies, etc.; and a variety of computer software such as Accu-Term, Microsoft Word, Microsoft Excel, Jeff net, Dymo Label, Internet Explorer, etc. Interacts and communicates with various groups and individuals such as Office Manager, contractors, subcontractors, Inspectors, office staff, other City department staff, Council representatives, and the general public.

May perform with following duties when responding to complaints: receives complaints from the public; completes complaint form. Enters information into the computer; retrieves item number for each complaint. Distributes complaints to Inspectors; receives results from Inspectors; enters results into computer. Locates owner of property, owner identification, and property identification for property; verifies correct owner identification and property identification are attached to item number;

creates new owner identification when necessary. Generates summons number for each…