Project Coordinator

About This Role

We are seeking a skilled and reliable Project Coordinator to join our team. The ideal candidate will have a strong background in project billing, excellent communication skills, and the ability to manage multiple tasks efficiently.

• Create accurate AIA invoices or service billings monthly per customer invoicing schedules and/or requirements (Lien Waivers, Sworn Statements, Stored Materials, etc.) and upload as required to third‑party systems.
• Work with customers and collections/cash applications department for collecting payments, cash application support, unapplied cash cleanup, and resolving disputes.
• Work closely with internal staff to resolve any project‑related issues and concerns.
• Assist in subcontractor communication, including subcontract lien waivers, resolution of open payables issues, certified payroll, etc.
• Oversee OCIP/CCIP process, as well as timesheet/payroll submittal through MSD and assist in Prevailing Wage/Davis Bacon requirements.
• Assist in ad‑hoc/non‑standard SOV creation as needed.
• Work under moderate supervision to support operational, sales, and customer‑specific nuances for compliance and support.
• Perform office administrative duties, including mail assortment, local phone support, and ordering office supplies.

• High School diploma or GED.
• Valid driver’s license.
• 2+ years of experience supporting operations/service teams.
• 1+ year of experience with Microsoft Office Suite (Word, Excel, etc.).

• Bachelor’s degree in business, accounting, or finance.
• Seeking growth within the business.
• Notary Public commission or willingness to obtain.
• HVAC industry experience.
• Experience with Salesforce, Microsoft Dynamics (MSD), SAP, and Ariba.
• Excellent written and oral communication.
• Ability to build strong relationships across functions.
• Adaptability in a dynamic evolving work environment.

The annual salary for this position is between $53,000.00 and $ annually. Pay within this range may vary based on skills, education, experience, and other qualifications.

This position may be entitled to short‑term cash incentives, subject to plan requirements.

• Health Care Benefits:
  Medical, Dental, Vision;
  Wellness incentives.
• Retirement Benefits.
• Time off and Leave:
  Paid vacation days (up to 15 days); paid sick days (up to 5 days); paid personal leave (up to 5 days); paid holidays (up to 13 days); birth and adoption leave; parental leave; family and medical leave; bereavement leave; jury duty leave; military leave; purchased vacation.
• Disability:
  Short‑term and long‑term disability.
• Life Insurance and Accidental Death and Dismemberment.
• Tax‑Advantaged Accounts:
  Health Savings Account;
  Health Care Spending Account;
  Dependent Care Spending Account.
• Tuition Assistance.

Carrier is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other applicable state or federal protected class. Carrier provides affirmative action in employment for qualified individuals with a disability and protected veterans in compliance with section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.

If you require a reasonable accommodation to complete the application process, participate in an interview, or otherwise engage in the hiring process, please contact us at C Carrier will make every effort to meet your needs in accordance with applicable laws.