Accounting Coordinator

Job Title: Accounting Coordinator (Multiple Openings)

Location: Mostly Mutts Animal Rescue, Kennesaw, GA

Job Type: Full-Time or Part-Time

Position Summary

The Accounting Coordinator supports the day-to-day accounting operations of Mostly Mutts Animal Rescue. This position is responsible for maintaining accurate financial records, completing reconciliations, supporting the month-end close process, and preparing documentation and reports that ensure the organization's financial information is complete, accurate, and timely.

This is a hands-on position in a collaborative accounting department. Responsibilities are divided across the accounting team based on organizational needs and employee strengths, with all Accounting Coordinators cross-trained to provide backup support across multiple accounting functions.

• Maintain the accounting records for designated revenue sources, payment platforms, bank accounts, and other accounting functions.
• Record financial transactions accurately and timely in Quick Books.
• Verify deposits and supporting documentation.
• Maintain vendor records and supporting documentation.
• Support payroll-related accounting activities.
• Maintain complete and organized accounting records.

• Maintain responsibility for designated bank, credit card, investment, and balance sheet accounts.
• Complete reconciliations and supporting schedules.
• Research discrepancies and resolve outstanding items.
• Ensure accounts are complete, accurate, and properly supported.

• Complete month-end close responsibilities.
• Prepare journal entries and supporting schedules.
• Prepare documentation supporting areas of responsibility.
• Verify accounts are ready for financial statement preparation.

• Prepare reports and schedules for management, auditors, and regulatory reporting.
• Prepare documentation supporting annual audits and other financial reviews.
• Support sales tax, grant, and restricted fund reporting.
• Maintain documentation supporting compliance with organizational policies and regulatory requirements.
• Cross-train in multiple accounting functions and provide backup support for teammates.
• Follow established accounting procedures and internal controls.
• Identify discrepancies, process improvements, and opportunities to increase efficiency.
• Assist with implementing new procedures and systems.
• Perform other accounting and administrative duties as assigned.

Knowledge, Skills & Abilities

• Previous bookkeeping, accounting, office administration, or other experience involving financial records, data entry, reconciliations, or detailed administrative work preferred.
• Nonprofit accounting experience is a plus.
• Experience with Quick Books or similar accounting software preferred.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong organizational skills and attention to detail.
• Strong problem-solving skills.
• Ability to manage competing priorities, interruptions, and changing demands while meeting deadlines.
• Dependable with strong follow-through.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with staff, volunteers, and other departments.
• Comfortable learning new software, systems, and processes.
• Comfortable working around dogs and cats.
• Ability to maintain professionalism and confidentiality.

Physical Requirements

Ability to sit and work at a computer for extended periods.

Employment Requirements

Candidates must successfully complete a criminal background check.

Note

This job description describes the general nature of the position and is not intended to include every duty or responsibility that may be assigned.