Accounts Payable Analyst; Hybrid

NOVA Engineering & Environmental is hiring an Accounts Payable Analyst for our Kennesaw, GA headquarters. This AP Analyst has the opportunity to work a hybrid schedule and will perform professional accounting and financial work that supports the Company’s accounting controls, vendor compliance, cash management, and overall financial integrity. This position independently reviews and analyzes accounts payable activity, vendor records, corporate credit card transactions, and supporting documentation to determine compliance with Generally Accepted Accounting Principles (GAAP), internal controls, contractual requirements, and Company policies.

The role requires the exercise of discretion and independent judgment in evaluating transaction accuracy, identifying exceptions or risk issues, resolving complex vendor and employee payment matters, recommending corrective action, and escalating matters with potential financial or compliance impact. The Accounts Payable Analyst serves as a key resource to management, vendors, and field locations to help ensure accurate financial reporting, timely payment processing, vendor continuity, and prevention of business disruptions.

• Independently review, analyze, and approve accounts payable entries for proper general ledger, department, project, and expense coding; required approvals; supporting documentation; invoice validity; and compliance with GAAP, internal controls, and Company policies.
• Exercise discretion and independent judgment to identify duplicate payments, coding inconsistencies, documentation deficiencies, vendor compliance issues, and other exceptions that may affect financial reporting, cost allocation, cash management, or vendor relationships.
• Review and analyze Corporate Credit Card transactions to determine business purpose, receipt validity, policy compliance, account coding accuracy, and appropriate treatment of exceptions; download bank transaction data and upload approved transactions into the ERP system.
• Investigate and resolve complex accounts payable, vendor, invoice, and Corporate Credit Card matters by evaluating available information, interpreting applicable policies and procedures, determining appropriate corrective action, and communicating recommendations to employees, vendors, field locations, and management.
• Maintain responsibility for the vendor master file, including evaluating new vendor setup requests, reviewing required tax and compliance documentation, determining whether vendor information is complete and appropriate for payment processing, and updating vendor master data in the ERP system.
• Obtain, review, and evaluate vendor documentation, including Forms W-9, subcontractor agreements, and Certificates of Insurance (COIs), to determine compliance with Company requirements and identify matters requiring follow-up, correction, or escalation.
• Monitor COI expirations and vendor compliance status on a monthly basis; coordinate with branch administrative assistants and field locations to obtain updated information and reduce business, payment, and project-related disruptions.
• Support month-end close activities related to accounts payable by analyzing outstanding liabilities, reviewing coding and accrual-related issues, identifying unusual or inconsistent transactions, and recommending adjustments or follow-up items to management.
• Recommend improvements to accounts payable processes, vendor compliance procedures, documentation standards, and internal controls to increase accuracy, efficiency, compliance, and consistency across the Company.
• Adhere to Company policies and procedures and comply with all applicable laws and regulations.
• Perform other duties as assigned.

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required; equivalent combination of advanced accounts payable, accounting, finance, or business operations experience may be considered.
• Minimum of 2+ years of full-cycle Accounts Payable experience with demonstrated knowledge of GAAP, internal controls, general ledger coding, vendor documentation, and accounting…