Bookkeeper V, Middle School

Job Description

POSITION TITLE: Bookkeeper V, Middle School

JOB CODE: 425D

DIVISION: Leadership

SALARY

SCHEDULE:

Local School Clerical

DEPARTMENT: Leadership

WORK DAYS: 198

REPORTS TO: Principal

PAY GRADE: Rank V (NC55)

FLSA: Non-Exempt

PAY FREQUENCY: Monthly

PRIMARY FUNCTION: Maintains financial transactions and records for the local middle school.

• 1. Educational Level: High School Diploma or GED required
• 2. Certification/License
  
  Required:
  
  None
• 3.
  
  Experience:
  
  3-5 years' financial or bookkeeping experience preferred
• 4. Physical
  
  Activities:
  
  Routine physical activities that are required to fulfill job responsibilities
• 5. Knowledge, Skills, & Abilities:
  Written and oral communication; computer skills (Excel); accounting

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

• 1. Demonstrates prompt and regular attendance.
• 2. Maintains all financial transactions and records in accordance with the Local School Accounting Standard Operating Procedures manual, Local School Accounting Chart of Accounts, Financial Services online Bookkeeper modules, and CCSD Board Policies and Administrative Rules.
• 3. Collects funds from students, parents, staff, community organizations, individuals and student support organizations; collects funds for school clubs; processes all school money and prepares deposits; posts all receipts and disbursements to the local school accounting program.
• 4. Ensures prepared deposits are properly secured in the primary school safe; assists with scheduled armored car pickups; follows procedures and processes required documentation regarding primary school safe. Performs daily verification of deposits and disbursements to school's bank account.
• 5. Reconciles online student activity payments.
• 6. Verifies vendor invoices and resolves any discrepancies. Ensures invoices are paid in accordance with the terms of payment.
• 7. Routes all purchase requests with attached supporting documentation to the Principal for approval. Verifies funds are available for all purchase requests and check requests prior to processing orders and payments.
• 8. Processes and posts approved monthly purchase card transactions; processes all approved orders, including online orders and purchase orders.
• 9. Submits monthly financial reports and District payments to the appropriate central office department by the required deadline.
• 10. Ensures District Performance Contracts are completed and processed for services provided to the local school.
• 11. Assists Principal with budget development.
• 12. Works with the backup Bookkeeper to ensure they are familiar and able to perform the essential bookkeeping duties in the absence of the school Bookkeeper.
• 13. Mentors Temporary Support Bookkeepers as needed.
• 14. Performs other duties as assigned by appropriate administrator.

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