Academic Scheduling Coordinator

Job : 299551

Location
:
Kennesaw, Georgia

Provides training assistance and guidance to the academic scheduling community, including department schedulers, Department Chairs and College Deans campus‑wide with all aspects of the academic schedule of classes and optimization of course additions, cancellations, and adjustments in BANNER and the Event Management System. Provides systems training and support to new academic schedulers on all aspects of course scheduling. Serves as the primary scheduling coordinator for the USG Affiliates, specifically related to eCore, Fin Tech Academy, USG Goes Global, European Union and the Georgia Film Academy.

Responsible for overseeing the processes of daily schedule edits each term. Serves as liaison to the Director of Institutional Effectiveness and QEP in reference to the Course Attribute Dashboard. Responsible for testing of all technology processes during upgrades and implementation. Works together with the USG regarding technology process improvements, implementations, testing and upgrades of technology and services.

• Demonstrates a comprehensive understanding and knowledge of registrar related functions at the institutional and University System of Georgia levels
• Review and approve/deny Special Topics course requests through Curriculog platform
• Provides systems training and support to new academic schedulers, Department Chairs or Deans in the development and production of the academic schedule of classes on all aspects of course scheduling
• Maintain schedule of classes training manual
• Provide approved scheduling course meeting pattern and grids
• Directly and independently work with the scheduling community in the development and modification of course and section scheduling resources
• Provides accurate and timely responses to department inquiries via phone, MS Teams, email, and in‑person, assists with customer service at the front desk, as needed
• Understands and maintains accurate knowledge of academic schedule related functions including but not limited to creation and adjustment of course schedules
• Reviews and analyzes daily SAS schedule editing reports to identify, adjust and resolve schedule discrepancies
• Review and maintain section attributes and restrictions, cross‑listed course sections, credit and billing hours and instructor percentages
• Serves as the primary scheduling coordinator for USG Affiliates: eCore, Fintech Academy, USG Goes Global, European Union and the Georgia Film Academy
• At the request of the USG: create, modify/cancel course schedule sections, apply all course restrictions/attributes, run INGRESS extract process, modify course section seat balancer, withdraw eMajor student requests and reinstate approved requests from the USG each term
• Serve as liaison to the Director of Institutional Effectiveness and the QEP
• At the request of the Director of Institutional Effectiveness and the QEP, review, make edits and enter approved requests into the Course Attribute Dashboard (CAD)
• Work together with the Cross Registration Coordinator
• Create, modify, or cancel Cross Registration courses each term as needed
• Reviews and audits completed work to ensure accuracy and compliance
• Assists with ad hoc projects and ADC end‑of‑term processing report clean‑up
• Participates in annual trainings and professional development to keep abreast of new information and program changes
• Responsible for testing of software upgrades, modifications, and changes (in systems such as Banner, Degree Works, and OnBase) and other technology within the Office of the Registrar
• Work closely with the Assistant Registrar to research, review, train, and test new academic scheduling software for future scheduling processes
• Review and process incoming requests through new scheduling platform
• Responsible for assisting the USG with new software implementation, including testing of the new software to ensure it is meeting the intended outcomes
• Perform related duties as assigned
• Assists with all graduation ceremonies

• Bachelor's degree from an accredited institution of higher education or an equivalent combination of relevant education and/or experience
• Three…