Office Manager, Schools of Comm & Media and Gov't & Internat'l Affairs

Office Manager, Schools of Comm & Media and Gov't & Internat'l Affairs
Job :
299797
Location:
Kennesaw, Georgia
Full/Part Time:
Full Time
Regular/Temporary:
Regular

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens.

Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision.

Come Take Flight at KSU!

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

• Workload will be split 50/50 between the School of Communication and Media (SOCM) and the School of Government and International Affairs (SGIA).
• Position will be required to work from different locations depending on office coverage needs
• Schedule building
• Updates to schedule, course enrollment, instructor assignments after schedule builder
• Event coordination (sometimes evening events)
• Meeting logistics and minutes
• Facilitate purchasing and contracts, Procurement via ePro
• Reimbursements and invoice payments via Payment Request
• Foundation reimbursements and invoice payments via Financial Edge
• Facilitate spending of faculty startup funds and other awarded monies
• Process student award payments
• New faculty onboarding
• Door access requests
• Assist with tracking budget and travel
• Review and drop students who no longer meet prerequisites
• Missing grade report

Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.
This position Workload will be split 50/50 between the School of Communication and Media (SOCM) and the School of Government and International Affairs (SGIA) and will be required to work from different locations depending on office coverage needs.

• Assists with assigned area administrative and clerical duties
• Maintains email, voicemail boxes and filing system
• Receives and distributes incoming and outgoing mail
• Manages supply inventory and submits invoices for payment
• Responsible for utilizing and maintaining the department's purchasing card (PCard), cash and/or credit card
• Prepares department meeting agendas, meeting notes and distributes accordingly
• Assists with projects and event support
• Creates and maintains office related records and reports
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
• Oversees and coordinates the day-to-day office operations
• May supervise assigned staff and/or student assistants

Educational Requirements

Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience

Three (3) years of related administrative, office or clerical experience

Preferred Educational Qualifications

An advanced degree from an accredited institution of higher education in a related field

Preferred Experience

• Previous experience with office management or staff supervision
• Previous experience in higher education
• Experience using Adobe Creative Campus credentials

The salary range for this position is $19.60 to $24.51 per hour. Offers are based on relevant experience.

• Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!

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Knowledge, Skills, & Abilities

• Able to maintain and appropriately utilize the location's PCard
• Able to maintain confidentiality
• Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE

• Knowledge of basic accounting, data and administrative management practices and procedures
• Basic…