Administrative Assistant, Health Promotion and Wellness

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens.

Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision.

Come Take Flight at KSU!

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens.

Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision.

Come Take Flight at KSU!

(Primary Location for Job Responsibilities)

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

• Provides administrative support for departmental budget, purchasing, contract, travel, scheduling, and operational processes in accordance with University policies and procedures
• Coordinates cooking demonstration programming by scheduling chefs, managing registrations, and processing related quotes and invoices
• Manages departmental activity setup and administration in University systems, including EMS, Owl Life, and KSU Marketplace
• Maintains departmental compliance and operational records, including chemical inventories in Campus Optics and equipment inventories as assigned
• Coordinates onboarding activities for new department personnel and supervises and coordinates student assistants to ensure effective office operations on the Kennesaw and Marietta campuses
• Supports Nutrition Services operations by scheduling nutrition counseling appointments through the Point and Click electronic medical records system

• Knowledge of or ability to learn specialized University systems used to support departmental operations, including event management, registration, compliance, and record-keeping systems Able to recognize and protect confidential information and exercise judgment, tact, and diplomacy in handling sensitive information and situations
• Able to successfully interact with a community comprised of individuals and groups from an array of backgrounds, experiences, and communication styles
• Able to work as a contributing member in a team-oriented environment, successfully interacting with internal and external colleagues and partners
• Able to learn and adapt to new technologies, systems, and processes

Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

• Performs standard administrative duties in support of the assigned department, division, unit and/or location
• Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed
• Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested
• Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact
• Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed
• Manages all incoming and outgoing mail including UPS, Fed Ex and DHL domestic and international…