Administrative Assistant,Health Promotion and Wellness Job Kennesaw area,Georgia USA,Administrative/Clerical

Job Title:

Administrative Assistant, Health Promotion and Wellness

Location:

Kennesaw, Georgia
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens.

Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision.

Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Department InformationDEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:

Provides administrative support for departmental budget, purchasing, contract, travel, scheduling, and operational processes in accordance with University policies and procedures

Coordinates cooking demonstration programming by scheduling chefs, managing registrations, and processing related quotes and invoices

Manages departmental activity setup and administration in University systems, including EMS, Owl Life, and KSU Marketplace

Maintains departmental compliance and operational records, including chemical inventories in Campus Optics and equipment inventories as assigned

Coordinates onboarding activities for new department personnel and supervises and coordinates student assistants to ensure effective office operations on the Kennesaw and Marietta campuses

Supports Nutrition Services operations by scheduling nutrition counseling appointments through the Point and Click electronic medical records system

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*:

Knowledge of or ability to learn specialized University systems used to support departmental operations, including event management, registration, compliance, and record-keeping systems Able to recognize and protect confidential information and exercise judgment, tact, and diplomacy in handling sensitive information and situations
Able to successfully interact with a community comprised of individuals and groups from an array of backgrounds, experiences, and communication styles
Able to work as a contributing member in a team-oriented environment, successfully interacting with internal and external colleagues and partners
Able to learn and adapt to new technologies, systems, and processes

Job Summary

Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

Responsibilities

KEY RESPONSIBILITIES:

1. Performs standard administrative duties in support of the assigned department, division, unit and/or location

2. Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed

3. Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested

4. Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact

5. Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed

6. Manages all incoming and outgoing mail including UPS, Fed Ex and DHL domestic and international shipping needs for the office

7. Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval

8. Assists with records management including filing, correspondence, analyzing data, tracking and archiving files

9. May maintain department purchasing card (PCard), cash and/or credit card**

Required Qualifications Educational Requirements

High School diploma or equivalent

Required Experience

One (1) year of related administrative, office or clerical experience

Preferred Qualifications Additional

Preferred Qualifications

Experience providing administrative support for large teams
Previous experience in higher education

Preferred Educational Qualifications

An undergraduate or advanced degree from an accredited institution of higher education in a related field

Proposed Salary

The salary range…