Office Manager, Languages and Cultures

Job Title

Administrative Support

Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe.

Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia.

We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.

KEY RESPONSIBILITIES*:
Assists with assigned area administrative and clerical duties. Maintains email, voicemail boxes and filing system. Receives and distributes incoming and outgoing mail. Manages supply inventory and submits invoices for payment. Responsible for utilizing and maintaining the department’s purchasing card (PCard), cash and/or credit card. Prepares department meeting agendas, meeting notes and distributes accordingly. Assists with projects and event support. Creates and maintains office related records and reports.

Interprets, monitors, and analyzes information regarding operating reports, policies and procedures. Oversees and coordinates the day-to-day office operations. May supervise assigned staff and/or student assistants.

Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience. Three (3) years of related administrative, office or clerical experience.

An advanced degree from an accredited institution of higher education in a related field. Previous experience with office management or staff supervision. Previous experience in higher education.

The salary range for this position is $19.60 to $24.55 per hour. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!

Able to maintain and appropriately utilize the location's PCard. Able to maintain confidentiality. Able to handle multiple tasks or projects at one time meeting assigned deadlines. Knowledge of basic accounting, data and administrative management practices and procedures. Basic understanding of budgets. Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills.

Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite). Strong attention to detail and follow up skills. Strong customer service skills and phone and e-mail etiquette.

The University System of Georgia is comprised of our…