Program Manager Customer Service

KNAPP PROGRAM MANAGER

KNAPP brings new technology to warehouse automation. The KNAPP Group is a global provider of intelligent automation solutions for intralogistics and manufacturing, specializing in the sectors healthcare, fashion/apparel, general retail, food retail, industry and service. We live and breathe automation. We – more than 8,000 employees of the KNAPP Group in over 60 locations worldwide, shaping the future-oriented industry of intralogistics – are dedicated to making complexity simple.

One of KNAPP's primary goals is to use continuous innovation to drive warehouse automation forward, always with the specific needs of the customers in mind. KNAPP Group's unrelenting development activity is evident in everything from automated order picking systems and continuing refinement of container handling technology to its state-of-the-art, industry leading software solutions.

This position supports the delivery of existing services and Customer Service projects for the key account, ensuring execution against schedule, quality, budget, and customer satisfaction targets. The Program Manager coordinates day-to-day program activities across internal teams and external stakeholders, maintains program governance and documentation, and drives disciplined follow-up to keep work streams on track in alignment with the Director - WP.

Essential Functions and Responsibilities:

• Coordinate execution of program services and projects; track milestones, deliverables, and commitments.
• Support end-to-end service coordination across suppliers, Service Desk, SW Service Delivery, Resident Service teams, and Spare Parts.
• Establish and maintain operating cadence (status reviews, milestone readiness, action tracking) and ensure timely follow-through.
• Support internal and external stakeholder management through clear communications, meeting preparation, and documented outcomes.
• Support project/service lifecycle activities (start, planning, implementation, controlling, escalation support, closure).
• Enable effective handoffs and know-how transfer across service life cycles; support lessons learned capture.
• Align goals with team members and stakeholders; monitor progress, dependencies, and constraints.
• Create, maintain, and validate program documentation (schedules, release layouts, specifications, reports, minutes, action logs).
• Coordinate required approvals (customer, supplier, internal) and retain audit-ready documentation.
• Maintain program records in the IT landscape (appointments, master data, documents) with version control.
• Maintain RAID discipline: identify, document, and track risks, issues/claims, and CRs, including cost/impact visibility.
• Provide regular status reporting (cyclical and ad hoc) to internal and external stakeholders; escalate deviations early with options.
• Support solution development by consolidating inputs, analyzing options, and preparing decision material aligned to cost/date/quality.
• Support service delivery evidence and prerequisites for payment flows; follow up to close gaps.
• Support customer communications related to contractual services as assigned; ensure documentation reflects delivered scope.
• Support compliance with quality guidelines (e.g., handover portal, error cost discipline) and reinforce consistent execution.
• Support compliance with KNAPP processes within the team, especially processing and quality management processes.
• Contribute operational support for key milestones (handover, implementation, Q  preparation) and steering group preparation as assigned.
• Promote effective use of tools and standards to improve efficiency, transparency, and execution reliability.
• Any other duties or requirements as assigned by leadership.

What You Have:

• 5+ years direct experience in project/program management, service delivery, operations, or a similar role.
• Excellent verbal and written communication skills.
• Strong stakeholder coordination skills across internal teams and external partners/customers.
• Excellent English language skills.
• Professional questioning and listening skills.
• Proactive, accountable, and highly organized with strong attention to detail.
• Good judgment; flexible, adaptable, and able to perform under…