Human Resources Administrator; Professional Services

Overview

IMI Agency – Human Resources Administrator

Kennesaw, GA, USA

Position Type: Full-time | In-office 3 Days a week

We have an opening for a people-motivated, deadline-driven, methodical, organized, and impartial Human Resources Administrator. This role focuses on delivering exceptional, timely, and streamlined administration for the Human Resources Department. Responsibilities include sending all new hire documentation, collecting items from recruitment, hiring managers, and the Head of Human Resources (HHR); developing onboarding schedules for new hires and existing employees in transition;

customizing training based on needs; coordinating workforce review schedules with the HHR to ensure all items are completed; assisting with workers’ compensation items, employee relations, and multi-state payroll items; supporting HR general inbox management and serving as the main liaison for inquiries and correspondence; and serving as the backup for HQ main phone lines and the HQ front office.

Note:

Adaptability, communication, job-related business focus, planning & organizing, problem solving, teamwork, technical expertise, and work habits are important. The duties require high standards of ethics and professionalism, the ability to take constructive feedback, and clear written and verbal communication.

• Manage the HR General calendar and mailbox—the primary liaison and delegator for all incoming HR items to the appropriate HR representative.
• Oversee, track, and report on Accountable plan submissions and recordkeeping.
• Create and organize new hire physical files, assisting with managing personnel files physically and virtually.
• Review and validate HR department credit card reconciliation and expenses, benefits deductions, including billing review for health benefits billing statements by the 26th of each month.
• Ensure labor posters are accurate and up to date, sending jurisdictional updates to applicable employees nationwide.
• Prepare and organize new team members' onboarding paperwork and schedules, including integration reviews (30, 60, 90-day), new hire policies, and I-9 verification submissions within the first 3 days of employment.
• Ensure all departments, organizational units, and charts have employees' correct and updated information (i.e., manager, names, titles, phone numbers, and address changes).
• Finalizing new hires' schedules with TA (Talent Acquisition) or managers; sending out new hire invitations 1 week before the new start date.
• Coordinate workforce review schedules, gathering all needed items. Ensuring all deadlines are met.
• Create drafts for Annual Holiday schedule, holiday announcements, anniversary cards and notices, and birthday reminders, for HHR approval.
• Engage with new hires by sending check-in emails, uplifting messages, and ensuring their integration period is going smoothly.
• Become a Co-lead in the Agency Culture Committee and IMI Safety Committee under HHR oversight.
• Assist with periodic workforce data including job descriptions reviews and researching general comparable(s).
• Assist with recruitment efforts as needed.
• Assist in the process of data gathering for DOL regulations, candidate tracking, and workforce analytics from different sources and systems.
• Assist employees with basic HR needs, escalating certain employee relations and behavioral matters to the HHR.
• Help maintain HR administrative records, including worker compensation, notices received from state departments, etc.
• Performs other duties as assigned.
• Travel less than 10%.

• College Degree in Business or a related field, or related experience.
• Experience working in Human Resources with competence in full-cycle HR functions, including recruitment, onboarding/offboarding, labor compliance, multi-state payroll, benefits, and employee relations.
• Knowledge of applicable laws and regulations related to Human Resources.
• Ability to handle highly confidential information in a professional manner.
• Demonstrates elevated judgment and discretion—high emotional intelligence and professionalism.
• Self-starter with a proactive attitude and strong follow-up.
• High sense of…