Administrative Assistant - Kennett, Missouri Regional Office

Compensation

$16.97 to $21.22 per hour (depending on experience).

• Use a variety of office equipment such as fax machines, photocopiers, scanners, videoconferencing equipment and several types of telephone systems along with email programs.
• Coordinate and perform administrative activities and support by storing, retrieving, and integrating information for dissemination to staff and clients; answer and relay calls and messages with follow‑up to recipient in a professional manner.
• Open, sort, and distribute incoming correspondence including faxes and email; schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
• Receive visitors and program applicants/participants in a customer‑oriented manner, give program information to callers and visitors, and direct them to the appropriate staff member.
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, and verifying receipt of supplies.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
• Assist with negotiating with vendors on office equipment and/or supplies.
• Maintain workflow by studying methods, implementing cost reductions, and developing reporting procedures to resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Create and revise office systems and procedures by analyzing operating practices, record‑keeping systems, form control, office layout, and maintain HR files.
• Prepare and modify documents including correspondence, reports, drafts, minutes, contracts, memos, emails, and other documents as requested.
• Maintain financial records, files, receipts; track invoices, billings, program data such as performance indicators, mailing lists, as well as other office records.
• Assist in coordination of planned activities, workshops, conferences, travel arrangements, and venue arrangements.
• Provide technical assistance, training and support to new staff as needed.
• Attend meetings, conferences, workshops, and perform special projects and other related duties as assigned.

• Two years of vocational trade or equivalency supplemented by two years of college level work or equivalent experience.
• Demonstrated ability through education and/or experience to knowledge of corporate office protocol and customer service‑oriented practices and procedures.
• Demonstrated ability to speak clearly, pleasantly, and courteously; possess good listening and comprehension skills.
• Must possess good organizational skills; be able to digest program facts and interpret them to visitors and applicants for services.
• Knowledge and experience in recent computer software, Word Perfect/Microsoft Word, Excel, with demonstrated ability to type a minimum of fifty words per minute.
• Bilingual Spanish speaking preferred.

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be considered to enable individuals with disabilities to perform the essential functions.

• Employees are frequently required to stand, walk, sit, and bend.
• Occasionally required to lift and/or move up to 20 lbs.
• Frequently required to drive.
• Frequently exposed to moderate temperatures, generally encountered in a controlled temperature environment and outside setting.
• Noise level in this work is usually semi-moderate.

• iPad, iPhone, laptop computers, projectors, copy/scanner machine, computer.
• Ability to scan documents and encrypt documents as necessary.
• Use first-​aid equipment, fire extinguisher.

• Employment with UMOS is contingent upon successful completion of a criminal background check prior to starting.

UMOS is an equal opportunity affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.