Contract Administrator

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 General Summary
 This position is responsible for preparing and executing downstream agreements in accordance with project specifications, contractual requirements, and Granite requirements. The Contract Administrator supports project teams by helping ensure agreements, change orders, and insurance requirements are completed accurately, timely, and with appropriate documentation. This is a risk-related role focused on helping protect Granite through clear agreement administration, proper document control, and compliance with applicable project and company requirements.

 This position offers a hybrid schedule of four (4) days per week in the Kennewick office and one (1) day remote after an initial training period.
 Essential Job Accountabilities
 Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
 Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
 Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
 Assist field operations with informational inquiries to ensure productive work environment.
 Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
 Perform large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
 Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.
 Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.
 Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.
 Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location.
 Prepare and execute downstream agreements to ensure timely, accurate, and compliant processing.
 Review project specifications, contractual requirements, and Granite requirements to confirm downstream agreements include required terms, documentation, and supporting information.
 Prepare and execute change orders and modifications in accordance with project and company requirements.
 Review and approve insurance documentation to confirm compliance with agreement and project requirements.
 Coordinate with internal stakeholders, including project teams, operations finance, risk, and management, to resolve agreement, insurance, or change order questions.
 Create and maintain accurate agreement files to ensure documentation is complete, organized, and readily available.
 Assist with identifying and communicating agreement or insurance-related risks to help protect Granite and support project compliance.
 Perform other duties as assigned or as needed based on business, project, or cross-training needs.

 Education
 High School diploma or equivalent required
 Work Experience
 1-3 years administrative/office experience
 1 year accounting…