Project Accountant

Billing Specialist I

We are looking for a Billing Specialist I to join a team in Wisconsin in a contract-to-permanent capacity. This position supports core invoicing operations by preparing accurate billing, resolving discrepancies, and helping maintain timely financial reporting. The ideal candidate brings strong organizational skills, solid communication abilities, and the ability to work effectively with both internal partners and external clients.

Responsibilities:

• Manage daily billing support activities by monitoring work queues, reviewing supporting notes, and helping move invoices through the preparation process.
• Create and issue customer invoices in alignment with established billing standards, contractual terms, and internal procedures.
• Examine billing records and backup documentation to confirm accuracy, completeness, and readiness before invoices are sent out.
• Investigate billing exceptions by reviewing financial reports and ledger data, then raise unresolved issues to the appropriate team members.
• Contribute to month-end accounting tasks through reconciliation work, accrual support, and preparation of routine billing-related reporting.
• Assist with unbilled accounts receivable analysis to improve invoice accuracy and provide better visibility into outstanding revenue activity.
• Address billing questions from clients and internal stakeholders with timely follow-up and clear communication.
• Organize billing files and records while supporting efforts to strengthen controls and improve process efficiency.
• Coordinate with cross-functional teams and offshore support partners to help ensure invoicing deadlines are met consistently.