PA Program Department Assistant

Current Employees:
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Position Title:

PA Program Department Assistant Job Category:

University Staff

Employment Type:

Regular Job Profile:

Department Assistant

Job Duties:

The PA Program Department Assistant has varied responsibilities including but not limited to program operations, admissions coordination, didactic coordination and clinical coordination. They will work closely with the Program Director, Medical Director, and Program Faculty to manage and support program operations.

The administrative assistant supports the Program Director, Medical Director and Program Faculty and performs various duties as delegated by the Program Director and other program personnel to include, but not limited to the following:

Assist Program Director with general correspondence, surveys, funding, applications, scheduling appointments, and self-study reports

Maintain records regarding Staff, Faculty, Academic Progress, Curriculum, and Advisory Committees Purchase and inventory all office equipment/supplies

Purchase all instructional and laboratory (medical) supplies

Coordinate/schedule various PA Program Committee meetings

Assist Program Director in coordination and data collection for self-study purposes

Compile information for accreditation

Additionally, the administrative assistant may be cross trained on additional administrative tasks as needed for optimal program operations.

Key

Job Responsibilities:

Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation

Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities

Department:

MSPA Program in the Academic College Compensation:$17.59 - $20.00 / per hour depending on qualifications and experience

Required Qualifications:

At least 2 years of experience in an administrative assistant role Requires ability to manage multiple and varied tasks with frequent high levels of urgency or sensitivity

Must be able to work collaboratively and effectively with colleagues in a team environment

Good interpersonal skills are required both written and oral Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook Ability to lift 5 lbs.

Demonstrates proficiency in communication (written and verbal).Strong attention to details.

Effectively manage and organize daily tasks independently and with a team while balancing multiple projects and meeting deadlines.

Accuracy and productivity in completing tasks.

General Administrative Duties.

A high degree of interpersonal competency: professionalism, diplomacy, judgement, and discretion.

Demonstrated ability to develop positive and cooperative relationships with students, faculty and colleagues.

Ability to solve complex problems and meet deadlines.

Exceptional analytical problem-solving skills, collaboration, and matrix management skills.

Education:

Requires a minimum of a high school diploma or GEDPrefer associate's degree or higher

How to Apply:

For full consideration, please submit your cover letter and resume along with your application no later than May 31, 2026.Contact Information:

If you have questions, please reach out to Barbara Hasper at hasper or Legal Notices and Important Information Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)

Note:

Criminal Background Check – The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate…