Office Assistant ; OA- Reentry

Office Assistant 3 (OA3) – Tacoma Reentry Center, Tacoma, WA

Provides administrative support to staff and residents at the Reentry Center, assisting with documentation, resident transitions, and facility operations.

• Create and manage files for newly arriving residents, including intake forms and legal documents.
• Enter and maintain OMNI entries for resident movements, caseloads, housing assignments, and transfer orders.
• Review and respond to resident correspondence concerning placement and banking.
• Maintain and process Trust Account System tasks.
• Complete, submit and update weekly and monthly reports such as mileage, credit card, interpreter, out‑of‑county release, copier counts, volunteer and RPM reports.
• Close and archive resident files; ensure documents are stored per DOC State Archive Policy by scanning and indexing into electronic systems.
• Make photocopies of handbooks, forms, manuals and other documents as required.
• Pick up and distribute mail to facility staff and process mail for released residents.
• Order and maintain office supplies, forms, equipment and other items.
• Ensure office equipment is maintained and assist in internal audits.
• Complete monthly reports, purchasing, bill payments, and resident PREA housing reviews.
• Attend all staff meetings.

• High School Diploma or equivalent GED.
• Two years of office/clerical experience.
• Typing speed of 40 WPM.
• Proficiency in creating, modifying, printing, and formatting spreadsheets and basic formulas.
• Proofreading skills to identify and correct errors in written material.
• Ability to maintain confidentiality.
• Ability to work accurately and independently with minimal supervision.
• Exceptional customer‑service skills.
• Ability to navigate the internet for DOC and incarcerated‑individual related information.

• Experience with WA DOC databases such as OMNI, OnBase, CePrison, and Trust Account System.

• Maintain regular and reliable attendance.
• Complete a felony disclosure form prior to employment and submit to a criminal background check.
• Successfully complete all mandatory orientation, annual, and in‑service training within specified time frames.
• Provide a physical residential address and home telephone number to the Department of Corrections.
• Familiarize with and comply with all Department policies, procedures, and collective bargaining agreements.
• Submit to drug testing in accordance with policy.
• Position is included in a union shop.
• Maintain confidentiality of information obtained through job performance.
• Possess a valid driver’s license in Washington State.

• Fourteen to twenty‑five paid vacation days per year, based on tenure and collective bargaining agreement.
• Eight hours of paid sick leave per month.
• Eleven paid holidays per year, including one personal holiday.
• One personal leave day per year, under collective bargaining agreement.
• Flexible Spending Account (FSA).
• Dependent Care Assistance Program (DCAP).
• Deferred Compensation Program (DCP).
• Washington Public Employees’ Retirement System (PERS) membership with employer‑contributed retirement plans.

To be considered for this position, apply directly eers.wa.gov. Include the following:

• A current resume.
• A letter of interest.
• Three professional references, each with a valid email address and phone number.

The WA State Department of Corrections (DOC) is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment or to request reasonable accommodation in the application process, contact raven.richman.gov or 360‑515‑2470.