Administrative Assistant Senior - Bright Family Beginnings

Administrative Assistant Senior
- Bright Family Beginnings

Job Category:
Administrative Support

Full-Time

On-site

Location:

Kenosha, WI 53140, USA

Pay Range: $22.26 - $25.29 per hour

Administrative Assistant Senior for Public Health
- Bright Family Beginnings. Do you have the passion to positively impact the lives of pregnant women and their families? Do you have the desire to work with a nurse home visiting program that changes lives and empowers new mothers? Become a part of our compassionate team and experience the joy of making a positive impact in the lives of families in Kenosha County.

Great mothers and strong families start with us. This grant-funded position, currently funded by Family Foundations Home Visiting MIECHV through September 30, 2027, is contingent on continued funding. Essential duties and responsibilities include:

• Compile and prepare a variety of reports and records
• Draft letters, reports, contracts, meeting minutes, mortgage papers, and other documents
• Uphold P-card registrations, supply ordering, and policies for Finance
• Maintain, add, balance, and reconcile data in spreadsheets
• Operate a variety of office machinery including but not limited to fax machine, photocopier, printer, computer terminal, typewriter, and multi-line phone system
• Seek out quality improvement opportunities to refine/enhance the diversity, equity, and inclusion of policies
• Work cooperatively with staff to execute projects according to program plans, protocols, and timelines
• Perform general clerical functions such as organizing forms, program materials and educational handouts, photocopying, filing, answering phone calls, scheduling appointments, keeping an electronic calendar, and general e-mail correspondence
• Participate in the broader divisional orientation, training, and staff development functions
• Ensure adherence and compliance to the policies and procedures of the federal Health Insurance Portability and Accountability Act (HIPAA) regarding protected health information
• Keep inventory of supplies for Bright Family Beginnings staff and families served, including ordering program supplies and client flex fund items, checking in, pricing and storage of items
• Coordinate with various outside organizations, translation service, and other staff, including but not limited to the areas of outreach events and training programs
• Assist the public and clients requesting information or services via phone, e-mail, and web forms
• Answer questions regarding programs and provide forms, applications, and other information
• Participate in community outreach activities such as distributing program brochures, retrieving client referrals as delegated by supervisor, and mobile clinics
• Perform other work as required or assigned

Knowledge of:
Basic marketing and social media usage and implementation, governmental department/division work and activities, policies and procedures specific to public health, county divisions and county resources.

Skill in:
Extreme organization and multi-tasking with multiple daily distractions, accurate and efficient typing for data entry, drafting professional correspondence and reports, and other relevant job responsibilities, critical thinking, systems thinking, analytical and problem-solving, as well as sound judgement, strong oral and written communication, Microsoft Office including Word, Excel, Outlook, Access, Teams, basic internet and computer usage.

Ability to:
Effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages, gender identities, sexual orientations, and lifestyles, effectively plan, organize, and manage competing priorities and challenges under pressure, engage, establish, and maintain collaborative partnerships with multi-cultural/multi-disciplinary staff, management, community partners, and the public, maintain confidentiality and serve the public with honesty and integrity, operate with a high degree of flexibility, initiative, attention to detail, and commitment, thrive in a fast-paced, robust organization, remain professional and courteous at all times,…