PA Program Department Assistant

PA Program Department Assistant

Compensation: $35,000 - $40,000 per year

• Assist Program Director with general correspondence, surveys, funding, applications, scheduling appointments, and self‑study reports.
• Maintain records regarding staff, faculty, academic progress, curriculum, and advisory committees.
• Purchase and inventory office equipment and supplies, as well as instructional and laboratory (medical) supplies.
• Coordinate and schedule PA Program committee meetings.
• Assist Program Director in coordination and data collection for self‑study purposes and accreditation.
• Track, stock, order, and inventory office supplies to ensure adequate materials are available.
• Send, receive, copy, and distribute communications to the appropriate entities according to established policies and procedures.
• Satisfy logistics and secure resources for meetings, conferences, travel, and work unit operations.
• Serve as first point of contact for individuals and groups, providing basic organizational information via phone, in‑person, and other communication mediums, routing more complex inquiries to the appropriate entities.

• At least 2 years of experience in an administrative assistant role.
• Ability to manage multiple tasks with frequent high levels of urgency or sensitivity.
• Strong collaboration and teamwork skills.
• Excellent written and oral interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to lift 5 lbs.
• Strong attention to detail and organizational skills.
• Ability to manage and organize daily tasks independently and with a team while balancing multiple projects and meeting deadlines.
• General administrative duties capability.
• High degree of professionalism, diplomacy, judgment, and discretion.
• Ability to develop positive and cooperative relationships with students, faculty, and colleagues.
• Problem‑solving and deadline‑meeting capabilities.
• Exceptional analytical problem‑solving, collaboration, and matrix management skills.

• Minimum of a high school diploma or GED.
• Associate’s degree or higher preferred.

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. Applicants and references will be asked to answer questions regarding sexual violence and sexual harassment (see TC1 – App. 4 and p. 12).

Note:

The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies, or practices that have a “disparate impact” and are not “job‑related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.

UW‑Parkside provides reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262‑595‑2204. Employment opportunities will not be denied because of the need to provide reasonable accommodation for a qualified individual with a disability. Transcriptions will be required upon hire.

UW is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.