Plant Administrative Assistant

Plant Administrative Assistant

At Niagara, we're looking for team members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water.

Consider applying here, if you want to:

• Work in an entrepreneurial and dynamic environment with a chance to make an impact.
• Develop lasting relationships with great people.
• Have the opportunity to build a satisfying career.

We offer competitive compensation and benefits packages for our team members.

Essential functions include:

• Retrieving messages from voice mail and forwarding to appropriate personnel.
• Answering incoming telephone calls, determining purpose of callers and forwarding to appropriate personnel or department.
• Taking and delivering messages or transferring calls to voice mail when appropriate personnel are unavailable.
• Answering questions about organization and providing callers with address, directions or other information.
• Welcoming on-site visitors, determining nature of business, and announcing visitors to appropriate personnel.
• Monitoring visitor access and issuing passes when required. Ensuring all visitors and contractors read and understand company's good manufacturing practices.
• Calling to schedule appointments and interviews.
• Updating appointment calendars.
• Receiving, sorting, and routing mail and maintaining and routing publications. Signing for and routing all office Federal Express and UPS deliveries.
• Maintaining fax machines, assisting users, sending faxes, and retrieving and routing incoming faxes.
• Submitting issue-traks for any needed issue that arises regarding the office.
• Coordinating the ordering and receiving of uniforms for employees. Using Oracle to submit requisitions and forward purchase orders for suppliers, distribution and tracking of uniforms.
• Creating and posting all PowerPoint presentations and other communication to the Marlin board.
• Keeping clean work area and common spaces.
• Assisting in ordering and coordinating all plant events (Open House, community involvement activities, plant visits, holiday party).
• Assisting employees with necessary forms, paperwork, and HR systems (Workday, Niagara U, etc.) as needed.
• Distributing and tracking weekly safety talks to supervisors and employees.
• Ordering, receiving, and maintaining office supplies.
• Creating and printing fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performing other clerical duties as needed, such as filing, photocopying, and collating.
• Regular and predictable attendance is an essential function of the job.
• Uploading visit log into the splash page monthly
• Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice.

Qualifications:

• Minimum Qualifications:
• 2 Years – Experience in field or similar manufacturing environment
• 2 Years – Experience in position
• 0 Years – Experience managing people/projects
• * Experience may include a combination of work experience and education
• Preferred Qualifications:
• 4 Years – Experience in field or similar manufacturing environment
• 4 Years – Experience working in position
• 2 Years – Experience managing people/projects
• * Experience may include a combination of work experience and education

Competencies:

• Lead Like an Owner:
• Makes safety the number one priority
• Keeps alert for safety issues and escalates immediately
• Effectively prioritizes tasks based on department goals
• Shows respect to others and confronts interpersonal issues directly
• Prioritizes resolution of customer issues effectively
• Responds promptly and honors commitments to internal and external customers
• InnovACT:
• Makes recommendations to continuously improve policies, methods, procedures, and/or products
• Demonstrates adaptability by reacting appropriately to unexpected changes in situations or circumstances
• Increases performance through greater efficiency
• Find a Way:
• Seeks to develop technical knowledge through learning from other experts
• Understands interdepartmental impact of individual decisions and actions
• Seeks solutions…