Administrative Assistant Senior - Bright Family Beginnings

Administrative Assistant Senior
- Bright Family Beginnings

Job Category: Administrative Support

Requisition Number: ADMIN
001141

• Posted:
  July 1, 2026
• Full-Time
• On-site

Showing 1 location

Kenosha, WI 53140, USA

• Pay or shift range: $22.26 USD to $25.29 USD
• New hires will start at the minimum pay rate for their respective positions; however, candidates with qualifying work experience and skills determined to be directly related to the position they are hired for may be offered a rate within the hiring range commensurate with their experience.

ADMINISTRATIVE ASSISTANT SENIOR

Public Health
- Bright Family Beginnings

Do you have the passion to positively impact the lives of pregnant women and their families? Do you have the desire to work with a nurse home visiting program that changes lives and empowers new mothers?

Become a part of our compassionate team and experience the joy of making a positive impact in the lives of families in Kenosha County. Great mothers and strong families start with us.

2026 Hiring Range: $22.26 - $25.29 per hour

This grant-funded position, currently funded by Family Foundations Home Visiting MIECHV through September 30, 2027, is contingent on continued funding.

This Administrative Assistant Senior, reporting to the Public Health Nurse Supervisor, is responsible for higher-level office administration and customer service for the Bright Family Beginnings team (home visitation nursing empowering caretakers and children to age
5). The position provides a broad variety of projects and tasks internally as well as in collaboration with community partners, aiding and supporting with a variety of complex administrative duties which may include confidential and sensitive matters. The Bright Family Beginnings position is funded by state grant through Family Foundations and is based on continued funding. Job duties include:

Compile and prepare a variety of reports and records

Draft letters, reports, contracts, meeting minutes, mortgage papers, and other documents

Uphold P-card registrations, supply ordering, and policies for Finance

Maintain, add, balance, and reconcile data in spreadsheets

Operate a variety of office machinery including but not limited to fax machine, photocopier, printer, computer terminal, typewriter, and multi-line phone system

Seek out quality improvement opportunities to refine/enhance the diversity, equity, and inclusion of policies

Work cooperatively with staff to execute projects according to program plans, protocols, and timelines

Perform general clerical functions such as organizing forms, program materials and educational handouts, photocopying, filing, answering phone calls, scheduling appointments, keeping an electronic calendar, and general e‑mail correspondence

Participate in the broader divisional orientation, training, and staff development functions

Ensure adherence and compliance to the policies and procedures of the federal Health Insurance Portability and Accountability Act (HIPAA) regarding protected health information

Keep inventory of supplies for Bright Family Beginnings staff and families served, including ordering program supplies and client flex fund items, checking in, pricing and storage of items

Coordinate with various outside organizations, translation service, and other staff, including but not limited to the areas of outreach events and training programs

Assist the public and clients requesting information or services via phone, e‑mail, and web forms

Answer questions regarding programs and provide forms, applications, and other information

Participate in community outreach activities such as distributing program brochures, retrieving client referrals as delegated by supervisor, and mobile clinics

Perform other work as required or assigned

• Basic marketing and social media usage and implementation
• Governmental department/division work and activities
• Policies and procedures specific to public health
• County divisions and county resources

• Extreme organization and multi-tasking with multiple daily distractions
• Accurate and efficient typing for data entry, drafting professional correspondence…