Administrative Assistant

The Salvation Army of Kenosha desires to serve people in Kenosha through the various programs meant to help them overcome challenges in life. We desire to help equip people in time of need, in disaster or facing challenges in life. Whatever the case may be, people know that the Salvation Army provides a beacon of hope in their darkest hour. The Kenosha Salvation Army provides a number of services to equip people in their time of need.

We desire to serve the Kenosha community.

The Administrative Assistant provides confidential administrative, clerical, communication, and program support to ensure the effective daily operation of the Corps. Serve as a welcoming first point of contact for clients, volunteers, corps members, donors and community partners, while supporting the Corps Officer(s) with administrative support, records, reports, events, and programs.

• Provide administrate support to Corps Officer(s), including meeting preparation, correspondence, bid processing, filing and follow up on assigned tasks.
• Provide direct support of programs, including Red Kettles, seasonal events, and fundraising events.
• Answer and direct incoming phone calls, emails, visitors, and general inquiries in a professional, courteous, and mission focused manner
• Prepare, proofread, and distribute correspondence, reports, forms, meeting materials, and other communications as directed.
• Maintain accurate records, files, directories, calendars, program lists, statistical reports, volunteer documentation, and other administrative records in accordance with organizational procedures.
• Support volunteer coordination by assisting with Golden Software applications, training documentation, scheduling, communication, and required compliance process.
• Coordinate office supply inventory, purchase requests, track routine office needs, and help maintain organized office and reception areas.
• Assist with client, donor and community partner communications while maintaining confidentiality and appropriate professional boundaries.
• Support basic financial and operational processing invoices or assisting with records for the Corps Officer/Office Manager or regional bookkeeper.
• Attend all staff meetings, community meetings and trainings to record minutes.

Education: High school diploma or equivalent required; additional coursework or training in office administration, business, nonprofit administration, or a related field preferred.

Experience: Two years of administrative, clerical, office support, ministry support, nonprofit, or customer service experience

- OR Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.