Lead Deputy Court Clerk – “Family Unit

Lead Deputy Court Clerk

Kenosha County Circuit Court is accepting internal applications for a Lead Deputy Court Clerk – "Family Unit". Working under the direction of the Clerk of Court and assigned supervisor, this position will provide administrative support for the operations of the court by assisting management in ensuring proper training of staff, process improvements, correct court record management, and support employees in enhancing program knowledge.

This Lead position will be assigned to the Family Unit of the Circuit Court.

This is an advanced level leadership position in the Circuit Court. Under general supervision, this position will assist Deputy Court Clerks and Deputy Court Clerks Senior in training and using efficient methods to enhance case management and customer service. The Lead Deputy Court Clerk will assist the Court Services Manager, the Fiscal Services Manager, and the Clerk of Court to ensure statutory requirements of the Clerk's office are met, while optimizing efficiencies and training opportunity of court staff responsibly.

This position will assist in training new and existing Deputy Court Clerks on processes relating to the unit specified above. The Lead Deputy Court Clerk will provide ongoing updates and suggestions to management relating to service improvements, performance improvements, and Deputy Court Clerk development.

The Lead Deputy Court Clerk must be able to understand implications of meeting the requirements for proper court record management, be able to assess and monitor training needs of unit staff, assist with training, develop and maintain reference and training materials, and review generated reports for trends.

2026 Hiring Range: $25.65 - $29.15 per hour

Position Summary and Job Duties

• Uses state and county policies and reports to provide record and financial case management assistance to the assigned unit staff
• Timely and accurate indexing, filing and scanning of court documents
• Processes payments, issues receipts and completes account and data entry duties
• Ensures unit staff are compliant with Model Court Recordkeeping procedures
• In coordination with management, assists with training and development of unit staff
• Continuously monitors the training needs of unit staff and provides support as it related to Court policies and processes
• Must be flexible with work assignments within the unit
• Collaborates on proper caseload management with court staff
• Represents the Clerk of Court's office at state or local meetings
• Prepares and reviews reports associated with caseload management as needed by management
• Prepares and disseminates calendars
• Works directly with management to create efficiencies that enhance day-to-day operations and customer service
• Performs all duties associated with a Deputy Court Clerk within unit
• Serves as liaison to stakeholders, including law enforcement, litigants, attorneys and service providers
• Maintains electronic court files
• Prepares documents and follows procedures in accordance with statutory time limits
• Explains court procedures, processes, rules, and requirements without providing legal advice
• Performs financial transactions
• Performs other duties as assigned or required

Success Factors

• Knowledge of:
  Legal terminology and court procedures, CCAP database, Court related financial duties, Court recordkeeping policies
• Ability to:
  Perform a variety of duties, often changing from one task to another, Handle multiple procedural processes simultaneously, Provide quality customer service, Type accurately and efficiently, Follow schedules and deadlines, Follow oral and written instructions, Maintain confidential information regarding court records and proceedings, as well as personal identifying information, Operate a variety of office equipment including a computer, calculator, scanner, telephone, and fax machine, Be professional and courteous, Work respectfully in a diverse and inclusive environment, Write clear and concise training materials and draft documents, Evaluate court record case management processes, Exercise critical thinking and problem solving techniques with effective time management and prioritization, Efficiently use the CCAP database,…