Plant Administrative Assistant

Overview

At Niagara, we’re looking for Team Members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water. Consider applying if you want to:
Work in an entrepreneurial and dynamic environment with a chance to make an impact; develop lasting relationships with great people; have the opportunity to build a satisfying career. We offer competitive compensation and benefits packages for our Team Members.

• Serve visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintain security and telecommunications system.
• Retrieve messages from voicemail and forward them to appropriate personnel.
• Answer incoming telephone calls, determine purpose of callers and forward to appropriate personnel or department, take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
• Answer questions about organization and provide callers with address, directions or other information.
• Welcome on‑site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Monitor visitor access and issue passes when required; ensure all visitors and contractors read and understand company’s good manufacturing practices.
• Call to schedule appointments and interviews; update appointment calendars.
• Receive, sort, and route mail; maintain and route publications; sign for and route all office Federal Express and UPS deliveries.
• Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes; submit issue‑tracks for any needed office issues.
• Coordinate ordering and receiving of uniforms for employees using Oracle to submit requisitions and forward purchase orders for suppliers; distribution and tracking of uniforms.
• Create and post all PowerPoint presentations and other communication to the Marlin board.
• Keep work area and common spaces clean.
• Assist in ordering and coordinating all plant events (Open House, community involvement activities, plant visits, holiday party).
• Assist employees with necessary forms, paperwork, and HR systems (Workday, Niagara U, etc.) as needed.
• Distribute and track weekly safety talks to supervisors and employees.
• Order, receive, and maintain office supplies.
• Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.
• Ensure regular and predictable attendance is maintained.
• Upload visit log into the splash page monthly.

• 2 Years – Experience in Field or similar manufacturing environment.
• 2 Years – Experience in Position.
• 0 Years – Experience managing people/projects (experience may include a combination of work experience and education).

• 4 Years – Experience in Field or similar manufacturing environment.
• 4 Years – Experience working in Position.
• 2 Years – Experience managing people/projects (experience may include a combination of work experience and education).

This position embodies the values of Niagara’s LIFE competency model, focusing on the following key drivers of success:

• Lead Like an Owner.
• Make safety the number one priority; keep alert for safety issues and escalates immediately.
• Effectively prioritize tasks based on department goals.
• Show respect to others and confront interpersonal issues directly.
• Prioritize resolution of customer issues effectively.
• Respond promptly and honor commitments to internal and external customers.
• InnovACT:
  Make recommendations to continuously improve policies, methods, procedures, and/or products.
• Demonstrate adaptability by reacting appropriately to unexpected changes in situations or circumstances.
• Increase performance through greater efficiency.
• Find a Way:
  Seek to develop technical knowledge through learning from other experts.
• Understand interdepartmental impact of individual decisions and actions.
• Seek solutions rather than placing blame.
• Empowered to be Great:
  Consistently look for ways to improve one’s self through growth and development opportunities.
• Communicate clearly and promptly up,…