Grant Accounting Analyst

SUMMARY

The Grant Accounting Analyst is responsible for the financial administration and monitoring of federal, state, and local grant projects within the Special Revenue Fund. This position ensures compliance with all applicable regulations and funder requirements by analyzing expenditures, reconciling accounts, preparing reports, and supporting the fiscal close-out of grant-funded projects. The role also collaborates with grants administration and project managers to establish budgets, monitor spending, and maintain documentation for audit readiness.

This position reports to the Accounting Manager.

RESPONSIBILITIES

Establish and maintain grant budgets in the accounting system; monitor expenditures against approved budgets and funding restrictions.

Approve expenses for compliance with federal OMB guidelines, funder terms, and institutional policies; perform expenditure and salary analyses, and process journal entries or budget transfers as needed.

Prepare and submit financial reports and reimbursement requests (monthly, quarterly, and annual) in accordance with grant and funder requirements.

Track grant-related accounts receivable, coordinate drawdown or invoicing processes, and reconcile payments received.

Maintain, audit and update time and effort reporting and payroll allocations for grant-funded personnel.

Collaborate with grant project managers and grants administration to ensure financial activities align with project budgets and allowable costs.

Prepare and reconcile grant close-out documentation, verifying that all expenditures are properly recorded in the general ledger.

Assist in developing grant proposal budgets and provide financial guidance during the pre-award process as needed.

Support annual financial audits and year-end accounting processes, including reconciliations and report preparation.

Support grant development as needed and carry out additional duties as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

WHAT YOU NEED TO SUCCEED IN THE POSITION

REQUIRED:

• Associates Degree in Accounting or Finance
• 2 years accounting experience
• Database experience

OTHER KNOWLEDGE,

SKILLS AND ABILITIES

:

• Proficient working knowledge of Microsoft Word and Excel
• Working knowledge of integrated database
• Excellent verbal and written communication skills essential
• Excellent organizational and interpersonal skills
• Communicate effectively with internal and external sponsors, students, staff and vendors
• Ability to prioritize time and meeting established deadlines with minimum supervision.

SUPPLEMENTAL INFORMATION

DIVISION/LOCATION: Business Office/ Kenosha
COMP GRADE: 27
FLSA DESIGNATION: Non-Exempt
CONDITIONS OF EMPLOYMENT:

• Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
• Employment is contingent upon an acceptable background
• Flexibility is needed to accommodate day, evening and weekend business needs
  

Guide Not Applicable Activity is not applicable to this occupation Occasionally Occupation required this activity up to 33% of the time (0 - 2.5+ hrs/day) Frequently Occupation required this activity from 33% - 66%% of the time (2.5 - 5.5+ hrs/day) Continuously Occupation required this activity more than 66% of the time (5.5+ hrs/day) Physical Demands Physical Demands Frequency
Lift/Carry Frequency Sitting Continuously
0 - 10 lbs Frequently Standing Occasionally
11 - 20 lbs Occasionally Walking Occasionally
21 - 50 lbs Not Applicable Reaching Overhead Occasionally
51 - 100 lbs Not Applicable Reaching at or Below Shoulder Level Frequently
Over 100 lbs Not Applicable Keyboarding Continuously

Stooping Occasionally
Push / Pull Yes / No Crouching Occasionally
12 lbs or less Occasionally Kneeling Not Applicable
13 - 25 lbs Not Applicable Crawling Not Applicable
26 - 40 lbs Not Applicable Climbing Ramps or Stairs Occasionally
41 - 100 lbs Not Applicable Climbing Ladders, Ropes or Scaffolding Not Applicable
Over 100 lbs Not Applicable Driving Not Applicable

Traveling Occasionally
Hearing Requirement Yes / No Communicating Verbally Frequently
One-on-one (in person) Yes Far Visual Acuity: clarity to see 20' or more Occasionally
Group or conference (in person) Yes Near Visual Acuity: clarity to see 20' or less Continuously
Telephone Yes

Other Sounds Yes Environmental Conditions Working Conditions Frequency
Noise Intensity Level Frequency Humidity: non-weather related Not Applicable
Quiet Occasionally Extreme Cold: non-weather related Not Applicable
Moderate Frequently Extreme Hot: non-weather related Not Applicable
Loud Occasionally Working Outdoors Not Applicable
Very Loud Not Applicable Wetness: contact with water or other liquids Not Applicable

Working Conditions Working Conditions Frequency
Working…