Application Administrator I & Enrollment Systems Specialist

Position Title

Application Administrator I & Enrollment Systems Specialist

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Academic Staff

Regular

Application Administrator I

The Enrollment Systems Specialist supports the daily operation, maintenance, and improvement of the CRM system, currently Technolutions, Slate Admissions and Enrollment. The Enrollment Systems Specialist supports the administration, maintenance, and improvement of the Slate CRM. This position assists with system projects, completes assigned configuration and testing tasks, provides guidance and training to users, and communicates with campus stakeholders regarding system updates, issues, and process improvements.

The specialist may also assist with vendor support requests and coordinate routine follow-up as needed. Additionally, the Enrollment Systems Specialist assists the Director of Admissions in implementing plans and initiatives to recruit the student body, administering the undergraduate admission policy.

Some of the key responsibilities for this position will include:

• Support the configuration, maintenance, and ongoing review of the institution’s CRM, application systems, forms, workflows, rules, communications, checklists, and integrations. Assist with system upgrades, patches, testing, documentation, implementation, and troubleshooting in coordination with Information Technology and system vendors.
• Review application and enrollment processes to identify potential issues and recommend appropriate enhancements, workflow changes, or corrective actions.
• Support data integrations and the movement of information between the CRM, student information system, document management system, application platforms, and other institutional systems.
• Develop and maintain queries, reports, dashboards, and data exports to support enrollment operations, reporting, and decision-making.
• Review enrollment data for accuracy, completeness, and consistency, and investigate discrepancies in reports, applications, student records, and system processes.
• Develop and maintain technical documentation, training materials, process maps, flowcharts, standard operating procedures, and troubleshooting guides.

• Creates and updates access permissions and maintains user accounts to maintain application security through user profile management
• Coordinates system-wide updates and installs upgrades and patches
• Monitors and maintains performance metrics for application features and recommends and takes corrective/preventive actions
• Recommends application enhancements or changes that may involve custom design, optional, and third party products
• Participates in the design, development, and implementation of test and production objects. Defines user requirements and performs configuration, change management, and testing activities
• Troubleshoots hardware, software, and system problems

Admissions

$45,000-$52,000 commensurate with experience and qualifications

• Bachelor’s degree from an accredited institution.
• Experience supporting enrollment services, admissions, student records, or another data intensive administrative operation.
• Experience training or supporting users on technology systems and business processes.
• Experience using data for reporting, assessment, analysis, or process improvement.

• Master’s degree with experience in Management Information Systems, Data Analytics, or related fields.
• Experience using a Customer Relationship Management (CRM) system. Working knowledge of a student information database system, such as People Soft.
• Knowledge and experience using Slate. Experience in Admissions/student recruitment.

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)

Note:

Criminal Background Check – The…