Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist manages day-to-day accounts payable activities while supporting broader accounting functions within a growing organization. This role focuses on accurately processing invoices and payments, maintaining compliance with accounting standards, and contributing to efficient financial operations. The position also provides support to accounts receivable and month-end close activities, offering exposure to a wide range of accounting responsibilities and the potential for future opportunities as the company continues to grow.

• Match purchase orders, receiving documents, and invoices, ensuring accuracy and completeness before processing payments.
• Obtain appropriate approvals for payment in accordance with company policies and internal controls.
• Accurately enter vendor invoices and related data into the ERP system in a timely manner.
• Process, print, and distribute checks, ensuring all required signatures are obtained prior to disbursement.
• Generate ACH bulk payments, verify payment details, and record all related transactions in the ERP system.
• Manage and track sales tax information to support accurate quarterly filings.
• Assist with month-end close activities, including preparing journal entries and performing account reconciliations.
• Support accounts receivable activities such as preparing customer invoices, assisting with collections, and reporting on assigned accounts.
• Prepare and distribute incoming and outgoing financial reports and participate in credit meetings as needed.
• Post cash receipts and sales transactions in the ERP system, ensuring proper coding and timely recording.
• Generate pro forma invoices for prepayment accounts and ensure all related documentation is complete.
• Perform periodic audits of sales orders to verify accuracy, completeness, and alignment with billing and payment records.
• Collaborate with internal teams to resolve discrepancies, improve processes, and support overall accounting efficiency.

• 35 years of accounting experience, preferably in a manufacturing environment.
• Hands-on experience with accounts payable, including invoice processing and payment execution.
• Proficiency in ERP systems for entering invoices, posting transactions, and generating reports.
• Experience with ACH payment processing and check disbursement procedures.
• Strong understanding of accounts payable workflows, including three-way match between purchase orders, receiving documents, and invoices.
• Solid understanding of accounting principles, including GAAP, and relevant regulations.
• Advanced proficiency in Microsoft Office, particularly Excel, for data analysis and reporting.
• Strong attention to detail with a high level of accuracy in data entry and financial records.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Excellent communication skills and the ability to collaborate effectively across teams.

• Associate degree in Accounting or Finance preferred.
• Experience working in a manufacturing environment is highly beneficial.
• Experience with AP automation tools is a plus.
• Background in accounts receivable support, including invoicing, collections, and cash application.
• Familiarity with sales tax tracking and quarterly filing support.
• Comfort working in a fast-paced, growing organization and adapting to evolving processes.

This is an in-office position working closely with the rest of the accounting and finance team. The role involves frequent use of an ERP system, AP automation tools (where available), and Microsoft Office applications, especially Excel. The environment is collaborative and team-oriented, with regular interaction…