Accounting & Payroll Specialist

Position Overview

Job Title:

Accounting & Payroll Specialist

Department:
Operations

Location:

United States - Kent, WA

Employment Type:

Full-time, in-office.

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision.

We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

• Process full‑cycle payroll for W-2 employees and 1099 independent contractors using Quick Books.
• Prepare and file quarterly (941) and annual (940, W-2, 1099) tax forms in compliance with IRS requirements.
• Generate and maintain regular financial reports for company management, including P&L statements and expense summaries.
• Maintain and reconcile Quick Books accounts, manage chart of accounts, and ensure data accuracy within Quick Books.
• Keep payroll records, employee files, and financial archives organized and up to date per federal and state requirements.
• Liaise with US management and HR on payroll matters, respond to employee payroll inquiries, and support year‑end closing processes.

• Proficient Quick Books user (required).
• Bilingual Russian/English preferred; strong English communication skills required.
• Solid knowledge of payroll processing (W-2 employees and 1099 independent contractors).
• Understanding of quarterly and annual IRS reporting requirements.
• Proficient in MS Office (especially Excel); strong attention to detail and numerical accuracy.
• High level of confidentiality, integrity, and ability to meet strict deadlines.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience will be considered.
• Minimum 1–2 years of hands‑on experience in accounting or payroll is preferred. Proven Quick Books experience is required. Experience with W-2 and 1099 payroll, IRS reporting, and general financial reporting is a strong advantage.

• Health Insurance plans (health, dental, vision).
• Whole Life Insurance.
• 401k Plan.
• PTO/Paid Holidays.
• Great Work Environment.
• Career Advancement Opportunities.