Payroll Specialist Job Kent area,Washington USA,Accounting

Job Scope

This position consists of routine work assignments with occasional variations. Requires the ability to meet deadlines while maintaining a high level of accuracy and confidentiality. Requires strong problem‑solving and conflict‑resolution skills. Works under moderate supervision with established procedures and guidelines.

Job Summary

Responsible for processing biweekly payroll, auditing payroll data, calculating adjustments, maintaining payroll records, and preparing payroll‑related reports. Serves as backup support for salaried and Canadian payroll processing.

Requirements to be Considered for the Position

Application must be filled out completely by the applicant.

Pass a pre‑employment drug screen.

Meet all the required essential job skills/experience.

Required Essential

Job Skills /Experience

Minimum of three years of payroll processing experience preferred.
Excellent data entry, 10‑key, and mathematical skills.
Proficient in Microsoft Excel and other business software applications.
Ability to maintain confidentiality.
Ability to communicate effectively with a diverse workforce.
Ability to prioritize and meet deadlines.
Detail oriented, organized, and capable of working independently.
Knowledge of payroll compliance requirements, wage and hour regulations, and payroll tax practices.

Required Essential Job Functions/Duties

Payroll Processing
:
Perform end‑to‑end processing of multi‑state biweekly payroll for hourly employees.

Compliance & Tax Management
:
Ensure accurate calculation and withholding of federal, state, and local taxes, as well as voluntary and involuntary deductions.

System Maintenance
:
Manage, update, and troubleshoot employee data within the payroll system, including rate changes, new hire setups, terminations, and department transfers.

Auditing and Reconciliation
:
Conduct routine pre‑ and post‑payroll audits to verify hours, rate changes, and retro‑pay calculations.

Employee Support
:
Serve as the primary point of contact for payroll inquiries, resolve discrepancies promptly, and explain payroll deductions and tax‑related matters.

Reporting
:
Generate payroll, labor distribution, attendance, and related reports for management, Accounting, and Human Resources.

Other duties
:
Perform other duties and special projects as assigned by the payroll manager.

Desirable

Job Skills /Experience

Experience with an automated time collection system.
Experience processing multi‑union and multi‑state payrolls for organizations with 250+ employees.
Experience with Dayforce/Ceridian and DOS systems preferred.
Strong written and verbal communication skills with the ability to communicate professionally via email, telephone, and in person.
Familiarity with garnishment administration and payroll reporting requirements.

Benefits

Medical, Dental, and Vision insurance plans.
Paid holidays and paid time off.
Life insurance and short‑term disability insurance.
401(k).

Job Accommodations

Considered on an individual basis.

Physical Requirements

1. This position requires the following in an 8‑hour workday:

Standing: 1 to 1 ½ hours;
Total during day 2 hours.

Walking: 10 minutes;
Total up to 2 hours.

Sitting: 1 hour;
Total 4‑5 hours.

2. Movement of objects and strength required for this job:

Lifting:
Up to 5 lbs — frequently; 6‑10 lbs — occasionally; 11‑20 lbs — occasionally; 21‑25 lbs — occasionally; 26‑50 lbs — occasionally; 51‑100 lbs — never.

Carrying:
Up to 5 lbs — frequently; 6‑10 lbs — occasionally; 11‑20 lbs — occasionally; 21‑25 lbs — occasionally; 26‑50 lbs — occasionally; 51‑100 lbs — never.

3. Required repetitive use of hands:
Simply grasping — yes; pushing & pulling — no; fine manipulating — yes.

4. Repetitive actions/movements involving the feet:
Right foot — no; left foot — no; both — no.

5. Worker positions required:
Climbing — occasionally; balancing — never; bending — occasionally; stooping — occasionally; kneeling — never; crouching — occasionally; crawling — never; reaching — occasionally.

6. Sensory requirements:
Talking and/or hearing — yes; seeing — acuity; depth perception — yes; field of vision — yes; accommodation — yes; color vision— no.

7.

Environmental conditions:

Inside 75 %;
Outside 75 %;
Both equal amounts;
Temperature— cold; hot; variations;
Wet— contact with water; humid— moisture; noise— requiring hearing protection; vibration— repeated motion or shock; hazards— risk of bodily injury; fumes— smoke or vapors; odors— toxic or non‑toxic; toxic conditions— exposure to disabling fumes, dust, gases, vapors, mists or liquids; dust— small particles; poor ventilation— drafts or insufficient movement of air.

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