Office Coordinator

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Office Coordinator

• Answer incoming phone calls and greet visitors, directing them to their appropriate destination.
• Receive and distribute incoming mail and prepare outgoing mail, including certified mail and envelopes.
• Arrange travel accommodations, including airfare, hotel reservations, purchase orders, and per diem.
• Maintain the postage meter, order supplies, and add postage as needed.
• Manage all overnight shipping, including receiving, tracking, and supplies.
• Order and maintain inventory of all office supplies, stationary, business cards, letterhead, and forms.
• Coordinate and order company attire, such as logo shirts and hats.
• Maintain phone and cellular phone lists for the company.
• Manage the training room and order food for meetings.
• Review and break down invoices for office supplies and stationery.
• Manage receipts related to P Card expenses and processing.
• Arrange courier services and coordinate all blueprints pick-up and deliveries.
• Coordinate janitorial and maintenance needs, including plumbing, cleaning, and office plants.
• Manage the main fax machine and distribute all faxes.
• Provide support for dispatch operations or assist with accounting clerical tasks.

• Associates Degree preferred or equivalent experience.
• 3+ years of office or administrative experience.
• Basic computer and data entry skills.
• Experience with Microsoft Office preferred.
• Excellent customer service and interpersonal skills.
• Strong written and communication skills.
• Ability to handle confidential information with discretion and dependability.
• Ability to effectively prioritize tasks.
• Professional demeanor and presentation required.

$26 - $33 per hour

Medical, dental, and vision coverage; flexible spending accounts; life insurance; disability income; 401(k) savings plan;
Roth retirement savings plan; deferred compensation; employee assistance and wellness programs. Employees will receive 80 hours of vacation time, 56 hours of sick time per year, and 9 paid company holidays per calendar year.

Equal Opportunity Employer / Veterans / Disabled.