Sr. Administrative Assistant & Program Coordinator

More experience. More success. More breakthroughs. Novinium is the world leader in technology to rejuvenate and extend the life of underground electrical cables, with a success rate that provides a better-than-new warranty. Our culture of accomplishment, and belief that innovation and exploration power great things, means opportunities to grow your career.

The Senior Administrative Assistant will provide high level administrative, clerical, and project coordination support to a busy executive as well as our Engineering and Technical Training teams.

Key Responsibilities:

• Coordinate clerical, project and administrative procedures within the Engineering and Technical Training departments
• Maintain, coordinate and manage all engineering project documentation including, waterfall, project concept worksheets, engineering reviews and sprint documents.
• Manage the VP of Engineering's calendar and assist with planning, travel arrangements and expense reporting
• Manage weekly time tracking reports for the Engineering staff, including recognizing and recording appropriate time to be charged to specific projects and ensuring deadlines are adhered to
• Coordinate and conduct meetings for department including the daily and project meeting schedules and keeping minutes
• Assists with Capital project and maintenance, budget tracking and reporting
• Maintains engineering R&D tax credit documentation and R&D historical and reference database
• Draft, proof and edit reports, correspondence and other documents as requested
• Schedule and coordinate classroom training including any external resources required, location, date/time, materials, and attendance
• Assist in the preparation of classroom documents and other company communication related to Safety and Training
• Maintain training records in the Learning Management System (LMS)

Skills & Requirements

Background and Experience

Required:

• Minimum of 10 years previous experience supporting senior management. A background in project management is desirable
• Bachelor's degree or equivalent experience
• Highly efficient. A self-starter and fast learner with the ability to 'hit the ground running,' setting the standard for meeting and exceeding expectations
• Excellent interpersonal skills and the ability to handle sensitive and confidential information appropriately. The position requires confidence and assertiveness, with the ability to not be easily discouraged
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, Visio)
• Excellent verbal and written communications skills
• Outstanding organizational skills, with the ability to prioritize and manage multiple projects simultaneously, meet and anticipate frequent deadlines in a timely manner
• Excellent attention to detail and proof reading skills and the ability to check documents for accuracy, clarity and consistency

This opportunity offers a competitive salary and comprehensive benefit package, including medical, dental, vision, life insurance, disability, paid time off, paid holidays and a 401(k) plan with a company match.

At Novinium you'll find that our culture is fueled by fun and teamwork. We are driven to succeed and our core values of safety, quality, integrity, innovation, and learning inspire us to be the best at what we do. World headquarters is in Kent, WA, an easy reverse commute from Seattle and the Eastside.