Administrative Coordinator III

Application close date:

Applications will be accepted on an ongoing basis until the requisition is closed.

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!

This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations.

Administrative Coordinator III

We are a team of collaborators, doers, and problem-solvers who are relentlessly committed to a culture of safety. This position will directly impact the history of space exploration and will require your commitment and detailed attention towards safe and repeatable space flight. Join us in lowering the cost of access to space and enabling Blue Origin's vision of millions of people living and working in space to benefit Earth.

As an Administrative Coordinator III, you will provide critical administrative support to a dynamic leadership team who reports to the VP of Facilities, Maintenance, and Security. This team oversees five key operational areas:
Engineering, Construction, Security, Operations & Maintenance, and FMSO Technology. These teams operate across multiple locations including Washington, Florida, Texas, Alabama, and various remote sites. In this fast-paced, ever-changing environment, you will need to be highly organized, adaptable, and capable of quickly adjusting priorities while maintaining focus on what matters most. You will work independently and collaboratively to ensure seamless operations across the department while supporting leadership in strategic initiatives and day-to-day execution.

Key Responsibilities:

* Leadership and Team Support - Work closely and effectively with leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Exercise good judgment while maintaining a realistic balance among multiple priorities.

* Calendar Management - Manage multiple active calendars of meetings, reviews, and appointments for the leadership team. Plan, coordinate, and ensure schedules are followed and respected.

* Travel and Expense Management - Arrange domestic and international travel, including flights, hotels, and transportation. Create, manage, and submit expense reports.

* Employee Engagement - Support and plan team activities and engagement initiatives.

* Presentation and Documentation Support - Create, update, and maintain PowerPoint presentations for leadership meetings and stakeholder communications. Manage and organize documents in SharePoint, ensuring proper version control and accessibility across teams. Support the review and editing of documents and correspondence.

* Task and Project Management - Successfully complete tasks and critical deliverables. Work independently on projects from conception to completion, handling a wide variety of activities with confidentiality and discretion, often under pressure and with tight deadlines.

* Organization and Prioritization - Using strong organizational skills, perform and prioritize multiple tasks seamlessly with excellent attention to detail. Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on requirements to successful completion.

* Relationship Management - Using strong interpersonal skills, build and maintain relationships with stakeholders across multiple teams and locations.

* Problem Solving - Demonstrate proactive approaches to problem-solving with strong decision-making capability.

* Collaboration - Work collaboratively with peers, serve as a resource, and be a team player.

Candidates must uphold the highest level of integrity and business professionalism.

Required Skills:

* Strong organizational and time management abilities

* Excellent written and verbal communication skills

* Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Share Point

* Ability to manage multiple priorities and adapt quickly to changing…