Development Project Coordinator

Development Project Coordinator

The City of Kent is seeking an experienced and highly organized Development Project Coordinator. This key role serves as the central point of coordination for complex development‑related permit applications, project workflows, document reviews, and stakeholder communications.

The position requires strong analytical abilities, sound judgment, exceptional customer service skills, and the ability to work independently while supporting numerous internal and external stakeholders.

Education and Experience:

Two years of college coursework in public administration, business administration, legal studies, paralegal studies, project management, planning, engineering technology, construction management, communications, or a related field, with four years of progressively responsible experience in project coordination, program administration, permit administration, legal support, regulatory compliance, records management, contract administration, project analysis, public administration, development services, engineering support, planning support, or a related field.

$7,806.00 - $9,533.00 per month, depending on experience

Reporting to the Development Engineering Manager, the Development Project Coordinator serves as the primary coordinator for development‑related permit applications, project workflows, and stakeholder communications within the Development Engineering Section.

Coordinate the routing, tracking, review, and approval of engineering permit applications, legal documents, and associated records.

Monitor project status, identify pending actions, track deadlines, and facilitate timely completion of permit reviews and approvals.

Coordinate activities among Development Engineering, Planning, Public Works, Permit Center, outside agencies, developers, contractors, consultants, and applicants.

Serve as the primary point of contact for project status inquiries and procedural questions.

Coordinate the preparation, routing, review, approval, recording, retention, and archiving of legal and technical documents associated with development projects.

Review permit submittals and supporting documentation for completeness, consistency, and compliance with established requirements.

Maintain project files, records, databases, performance metrics, and tracking systems.

Assist with preparation, review, and administration of easements, deeds, agreements, bonds, insurance documents, property management documents, bills of sale, and related permit records.

Conduct research and compile information from permit files, City records, regulations, policies, property records, legal descriptions, and technical documents.

Analyze project information and identify inconsistencies, missing documentation, procedural deficiencies, and required follow‑up actions.

Assist management with development of policies, procedures, process improvements, performance measures, and operational initiatives.

Provide information and guidance regarding permit requirements, project status, development review processes, and procedural requirements for engineering permit applications.

Draft correspondence, memoranda, reports, meeting summaries, procedural documents, and other written materials.

Schedule, coordinate, facilitate, and document meetings involving City staff, applicants, consultants, contractors, developers, and other stakeholders.

Provide work direction and support to administrative and temporary staff as needed.

Actively support the mission, vision, values, and goals of the City and department.

Perform other duties as assigned.

• Project coordination principles and practices.
• Workflow management and process improvement techniques.
• Document management and records administration practices.
• Research and analytical methods.
• Permit review and regulatory compliance processes.
• Municipal government operations and public administration.
• Contract administration and legal document processing procedures.
• Modern office systems and software applications.
• Records retention requirements.
• Correct English usage, grammar, spelling, and business writing practices as it pertains to the job.
• Customer service principles and conflict resolution techniques.

• Managing multiple projects and competing priorities.
• Researching and analyzing information.
• Reviewing documents for completeness and accuracy.
• Maintaining detailed records and tracking systems.
• Preparing written correspondence, reports, and procedural documents.
• Facilitating communication among diverse stakeholders.
• Using permitting, project management, spreadsheet, database, and document management software.
• Providing exceptional customer service.

• Coordinate multiple complex projects simultaneously.
• Interpret and explain regulations, procedures, policies, and standards.
• Review and interpret plans, maps, legal descriptions, contracts,…