Operations Admin Assistant - Kent Receiving - Kent, WA

Summary

The primary purpose of this position is to provide administrative support to our warehouse and delivery departments. The incumbent must perform all tasks safely in accordance with corporate policies and state and federal laws. Regular attendance and reliability are a priority.

• Assist Operations Leaders with various administrative tasks.
• Coordinate scheduling of inbound and outbound vendor shipments to ensure workflow accuracy.
• Maintain and report accurate data on scheduling, inbound documentation, supplier pickups, supplier returns, and Receiving compliance using MS Office and WMS software.
• Maintain accurate inbound and outbound information.
• Interact with vendors and Supply Chain Leaders to update or change the workflow in the distribution center.
• Maintain administration files and filing system, ensuring they are filed in a neat, orderly, and accurate manner.
• Help maintain the ordering of office supplies when needed.
• Interact with various corporate departments to assist with individual service needs, including inbound customer service, compliance, and supply requests.
• Assist in coordinating special events and meetings to secure locations and food discreetly.
• Perform essential office functions such as answering telephone calls, emails, filing, faxing, copying, ordering office supplies, and preparing correspondence.
• All duties described in this document will be performed in keeping with the core values and service attributes consistent with Columbia Distributing.
• Complete all other tasks or projects as assigned.

• Ability to work independently while managing multiple tasks and meeting deadlines.
• Excellent oral and written communication skills.
• Effective organizational and time management skills.
• Ability to develop strong relationships with internal and external customers.
• High attention to detail.
• Proficiency with Microsoft Office suite.

This job operates indoors.

• Lift, carry, push, pull up to 75 lbs.
• Frequent standing and walking.
• Use of arms/wrists/hands/grasp throughout entire shift.
• Climb, twist, bend, stoop, crouch, sit.

This is a full-time position. Typically working hours are Monday - Friday, between 8am and 5pm.

Local travel only.

• High school diploma or GED required.
• Minimum of 18 years of age.

• Minimum two (2) years of experience in an office and retail environment; or equivalent combination of education and experience.

• Actual compensation packages are based on a wide array of factors unique to each candidate, including skill set, years and depth of experience, certifications, and specific location.
• Employees (and their families) are eligible for medical, dental, vision, and basic life insurance. Employees can enroll in the company’s 401(k) plan. Employees are also eligible for 80 hours of vacation every year and 7-8 days of paid holidays throughout the calendar year (depending on location).
• Hired applicants may be eligible for incentives/bonuses/annual bonuses.

Non-Exempt.

Reports to:

Varies by branch.

Columbia Distributing offers a comprehensive benefits package for eligible employees, including medical, dental, and vision coverage, 24/7 virtual care, paid vacation, sick and holiday time, and a 401(k) plan with company match.

Columbia Distributing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please contact the Human Resources Dept. at or email if you have questions regarding reasonable accommodations.