Executive Admin Assistant

Position Summary

At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including aftermarket support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers.

As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker’s goal of addressing the world’s most pressing engineering challenges.

At Parker, our team members belong, matter and make a difference.

At Exotic Metals Forming Division, our highly talented team blends a passion for manufacturing with relentless customer support, making us the partner of choice for complex aerospace solutions. Working at EMFD is about being part of a team, a culture, something that is bigger than each of us individually. We began as a small group of people passionately committed to a common goal.

That is why we are so proud of everyone in our Exotic family who strives to be the best at what they do every day, working as a collaborative team in a culture of continuous improvement to stretch the bounds of creative thinking and provide quality products to our customers around the globe.

With minimum supervision, and reporting to the general manager or above, responsible for administrative and/or project-oriented duties of considerable scope, sensitivity, and complexity requiring extreme confidentiality, independent judgment, familiarity with applicable procedures, coordination, and follow-through.

• Efficiently operate personal computers and other office automated equipment to perform the full scope of word processing, graphics, and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical, or legal terminology.
• Enter and manipulate data on spreadsheet, database, or file management program and perform a broad range of typing projects.
• Proactively identify needs and initiate administrative projects, establishing priorities and procedures, to accomplish objectives.
• Interface effectively with team members, functional departments, and customers.
• Delegate portions of assignments and offer support and assistance to others, as required.
• Collect data, conduct research, and compile information using a variety of mathematical calculations for a broad range of reports and projects.
• Proofread and correct grammatical, typographical, compositional, or data errors.
• Read mail, highlight action or important items, and attach relevant files or information before distributing.
• May ascertain which items are to be delegated and follow up for timely responses.
• Respond to correspondence or draft responses for review and signature in a timely manner.
• Screen calls and respond to a broad range of inquiries from all levels of employees and external contacts.
• Closely monitor calendar and make appointments as required; make complex domestic and international travel arrangements.
• Process and file various company required forms and reports, such as expense reports and cash disbursement requests.
• Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings.
• Coordinate arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers, and developing agendas.
• Actively contribute to lean initiatives by identifying and providing suggestions on areas for improvement.
• Effectively apply lean concepts and tools in work area.
• Observe all company policies and procedures, including safety rules, and maintain a highly organized and efficient work area.
• Perform other related responsibilities, as requested.

• Demonstrated ability to perform the essential functions of the job typically acquired through four or more years of related experience as an executive administrative assistant.
• College education is preferred.
• Must possess excellent communication, interpersonal, organization, and written (composition) skills. Ability to use standard business applications with strong computer skills with Microsoft Word, Excel, PowerPoint, and Lotus Notes.
• Ability to work independently with only general direction and instruction regarding the scope of assignments. Handles multiple tasks, with changing priorities and has exceptional initiative, paying close attention to detail and follow-up as required. Open to assuming greater responsibilities as needed. Ability to work…