Development Associate

Description

The National Partnership for Women & Families is seeking a detail-oriented Development Associate to support the day-to-day operations of the Development team. The Development Associate will have primary responsibility for gift processing, data integrity, and donor communications and will support financial coordination, grant administration, and other Development team systems and processes. Our ideal candidate is collaborative, self-motivated, solutions-oriented, has a foundation of experience in development operations and donor services, and is eager to expand their knowledge of development systems, fundraising strategies, and grants management.

• Accurately and promptly enter gifts, pledges, and related donor information in Salesforce.
• Prepare and send timely and accurate gift acknowledgment letters and other required donor correspondence.
• Maintain complete donor, gift, campaign, designation, and engagement records.
• Track pledges, payments, gift restrictions, and supporting documentation.
• Coordinate with Finance to support gift reconciliation and resolve discrepancies as needed.
• Support process to resolve duplicate records, missing information, and other data-quality issues.
• Maintain organized gift documentation in Salesforce and the shared drive.

• Support the administration and maintenance of Salesforce, Asana, Google Drive, and other Development systems.
• Prepare routine reports, lists, data exports, and other materials to support fundraising and financial tracking.
• Assist with Development team project tracking, file organization, documentation, and meeting follow-up.
• Support donor and event mailings, including list preparation and related data updates.
• Help document and improve Development team processes and procedures.
• Collaborate with Finance, Data Strategy, Communications, and other teams to ensure accurate information and timely completion of Development activities.
• Support NPWF's annual event preparation and execution, including sponsor and guest tracking, registration, materials, vendor coordination, and day‑of logistics.

• Support grant administration by maintaining grant deadlines, records, files, and supporting documentation in Salesforce, Asana, Dashlane, and the shared drive.
• Assist with collecting and organizing programmatic, financial, and organizational materials for proposals and reports.
• Assist the Managing Director of Development with grant intake, award setup, payment tracking, reporting coordination, and closeout.
• Initiate institutional grant invoice requests by compiling the required grant, payment, and coding information and submitting complete requests to Finance for invoice creation and delivery to the funder.
• Track invoice status and maintain related documentation in Development systems and files.
• Conduct donor and prospect research as assigned.
• Provide administrative and project coordination support across Development priorities.

• Two to four years of experience in nonprofit development operations, gift processing, or a related field.
• Demonstrated hands‑on experience entering and processing charitable gifts in a fundraising CRM or donor database.
• Experience preparing gift acknowledgments, maintaining donor records, and supporting gift reconciliation.
• Familiarity with Salesforce or another fundraising CRM is strongly preferred.
• Experience with grant administration, data management, or nonprofit financial processes is preferred.

• Exceptional attention to detail and commitment to data accuracy.
• Strong organizational and time‑management skills, with the ability to manage recurring processes and competing deadlines.
• Comfort working with donor data, spreadsheets, gift documentation, and financial information.
• Demonstrated ability to remain calm, organized, and adaptable while managing competing priorities, shifting timelines, and urgent requests.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office or Google Workspace, particularly Excel or Google Sheets.
• Ability…