Secondary Secretary

Job Title: Secondary Secretary

Supervisor: Building Principal

FTE: 1.0, 8 hours/day, 215 days

Salary: PSE Salary Schedule, $ (DOE)

The Secondary Secretary provides clerical support to assigned personnel; communicating information to staff and the public; providing complete and accurate records; providing information and/or direction as may be requested; and assisting projects and/or activities.

• Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
• Assists with a variety of school activities scheduling (e.g. awards/recognition ceremonies, graduation ceremony and related grade promotion activities, equipment maintenance, conferences, facility use, work orders, fines and fees, inventories, etc.) for the purpose of ensuring availability of facilities and/or equipment.
• Attends meetings as assigned (e.g. trainings, in-service, etc.) for the purpose of documenting events, conveying and/or gathering information.
• Collects payments and/or fees for the purpose of completing transactions as assigned.
• Compiles data from a variety of sources (e.g. enrollment, discipline notices, class requests, homework requests, daily attendance, emergency medical forms, First Aid/CPR forms, permission slips, timecards, logs, physicals, supporting documentation for auditors, daily reports, etc.) for the purpose of complying with financial legal and/or administrative requirements.
• Maintains a variety of manual and electronic documents, files and/or records (e.g. keys and security records, maintenance logs, vendor activities, invoice/fee statements, student activities, schedules, purchase orders, reports, applications, forms, etc.) for the purpose of providing documentation for audit purposes and meeting state, federal and administrative requirements.
• Maintains inventory of office and school supplies as assigned for the purpose of ensuring the availability of items as needed.
• Orients temporary staff and student teachers as assigned for the purpose of effectively assimilating personnel into site operations.
• Performs record keeping and general clerical functions (e.g. proofreading, e‑mailing, filing, copying, faxing, etc.) for the purpose of supporting departmental operations.
• Prepares written materials (e.g. time records, extra pay requests, incident reports, purchase orders, budgets, referral/suspension letters, notes, letters, memos, scheduling reports, report cards, standardized correspondence, calendars, handouts, periodic reports, deposit slips, purchase orders, etc.) for the purpose of documenting activities, providing written support and/or conveying information.
• Processes documents, forms, reports and materials (e.g. reports, enrollment, fulfill records requests, updating demographics, scheduling progress/grade reports, transcripts, withdrawals, scholarship applications, time‑sheets, cash payments, requisitions, fees, mail, applications, supplies, messages, deposits, receipts, orders, deliveries, etc.) for the purpose of disseminating information, determining eligibility and/or completing transactions.
• Processes student records (e.g. enrollment, withdrawal, discipline, grades, personal info, etc.) for the purpose of ensuring compliance with related regulations, assisting students and parents, and maintaining accurate student records.
• Provides back‑up health room assistance and administers medication and first aid for the purpose of meeting the immediate health care needs within District policies.
• Provides support for financial/accounting activities as assigned (e.g. general and ASB funds, account expenditures, purchase orders, receipts, student accounts, bid pricing versus actual purveyor charges, etc.) for the purpose of providing…