Administrative Assistant

Starting at: $15.97/hr

Serves as confidential administrative assistant to the principal and as a facilitator for the school public being served.

• Maintain discretion and loyalty with confidential information.
• Serves as confidential administrative assistant to Principal.
• Schedules appointments for the Principal.
• Ability to work with a large, diversified population of students, staff, and parents.
• Assists with planning and organization of elementary activities and staff retirement/other gatherings.
• Responsible for the building's petty cash funds.
• Assists the Principal in the coordination of office support work within the building.
• Office supply purchasing.
• Budget duties for the building (petty cash, requisitions, monitoring, mileage and travel forms, etc.), maintaining accurate and balanced building budget.
• Mail distribution (postal and interschool)
• Maintain building calendar of events and facility requests.
• Deposit/record all income for the school in compliance with procedures to ensure accuracy.
• Disperse/dispense medication to students pursuant to policies and law requirements and procedures.
• Provide basic first aid to students such as ice, bandages, etc.
• Process student lunch counts.
• Maintain and troubleshoot office equipment.
• Process student immunization records.
• Serve as a resource for employees, volunteers, students, parents, visitors, and the community.
• Process student progress reports.
• Assist the Principal as requested with professional and community organization involvement.
• Orient sub teachers, volunteers, and noon aides to the building.
• Facilitate student transportation for the building assigned.
• Makes and receives telephone calls, takes messages, routes calls.
• Processing overload/stipend payments for building staff.
• Processes attendance/payroll for the building staff.
• Processes the Fourth week student count report.
• Organization of Student registration.
• Organization of Parent/Teacher conferences for the building.
• Preparation of the school newsletter.
• Schedule monthly faculty meetings, and any other school-related meetings.
• Tracking of probationary process for teacher tenure.
• Processing evaluations of building staff.
• Maintains school records and files for building, principal and related requirements.
• Reviews Principal's mail, brings attention to important pieces of mail.
• Greets visitors.
• Types, prepares, distributes, files records/reports (such as School Improvement, Annual Report, etc) correspondence etc. related to building functions and Principal needs.
• Assists/orientates substitute teachers.
• Delegates work as applicable to the position.
• Takes/transcribes notes for correspondence and meetings.
• Attend Open House and parent teacher conference as required.
• Public relations representative to parents and citizens.
• Good listener using a calming mannerism when individuals are angry or a stressful situation is present.

Volunteers

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED); and minimum of two years previous office experience.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff, students and the community. Demonstrated effective phone etiquette.

Ability to perform basic math computations including rates, ratio, and percents using whole numbers, common fractions, and decimals. Accounting skills required for budget purposes.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Demonstrated ability to use good…