Management Analyst | Records Strike Team

Management Analyst 3 | Records Strike Team

Full Time | Permanent

Location:

Tumwater, WA

Salary Range: $6,452 - $8,671 Monthly

This telework eligible position is represented by the Teamsters 117 bargaining unit. The candidate of choice may work from anywhere within the state of Washington with a reliable internet connection. There may be in-person meeting and training requirements.

This recruitment may be utilized to fill multiple positions.

Are you a detail oriented team player who is interested in a career in public service? Do you have the ability respond quickly to requests and resolve complex projects? If so, the Management Analyst 3 (MA3) position within the Records Division Records Strike Team may be your next career move! The goal of this critical role is to accurately and timely respond to critical sentence structure and time calculations reviews for updates to ensure accurate release dates from confinement and supervision.

The Management Analyst 3 is directly related to the agency's mission in that it is responsible for performing journey level tactical assignments based on business issues assigned to the Records Strike Team. Under general supervision, you will research, analyze, evaluate, create reports, make recommendations and provide technical advice regarding project-based audits to ensure calculations of offender sentence structure are being completed consistently and accurately statewide.

The position must work collaboratively within their team and across the state with records staff. The Strike Team advises, consults, and assists in the management and implementation of legislative change and provides direction to staff on a regional and state level for emergent situations having to do with sentence structure. You may be tasked with verifying completeness and accuracy relating to sentence structure and criminal history information, validating establishment of agency jurisdiction of sentences and ensuring the records are compliant with applicable laws, court decisions, agency policies, records processes, and retention schedules.

If you are articulate in the why of complex answers and interested in helping others be successful, we encourage you to review the job posting and apply!

A completed application packet will include:

• A cover letter regarding your interest for this position with our agency
• A detailed resume
• Three professional references

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Management Analyst 3, some of your duties will include:

• Conducting complex project-based audits in response to critical incidents effecting sentence structure and time calculation to ensure accurate calculation of sentence structure to determine release dates statewide which could look like:
  • Utilizing audit selected records based on criteria identified through quality assurance audits and critical incident findings
  • Verifying completeness and accuracy relating to sentence structure and criminal history information
  • Validating establishment of agency jurisdiction of sentence
  • Ensuring the records are compliant with applicable laws, court decisions, agency policies, records process, retention schedule etc.
  • During the audit process, analyzing all other aspects of an individual's sentence structure to consult with Records Managers and the Statewide Records Director to strategize and develop changes to current records process, if needed
  • Analyzing and drafting recommendation to Records Management Analyst to develop processes and review criteria for selected samples of offender records and how to document outcomes for report sharing
  • Maintaining accurate reporting of projects for sharing with the Records Leadership Team via electronic database information (e.g. SharePoint, Excel).
• Conducting complex level audits of records, including OMNI data elements, from multiple Records Units across the Division and State to validate accuracy, completeness and integrity of data as ordered by the court
• Tracking and monitoring proposed or pending changes to laws, regulations, agency policies and records processes, reporting potential impacts for records management and sentence calculations to management
• Other duties as assigned

What we need (required qualifications):

• High School diploma or equivalent AND
• Three (3) years'
  * experience in Washington State processing, maintaining and reviewing legal records used to determine agency jurisdiction
  ** and sentencing calculations in a correctional facility, community corrections, or other legal agency OR experience supervising staff performing these functions

* College level course work in criminal justice, business administration, accounting, social science or a related field will substitute, year for year, for up to two years of experience

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