Manager of Attorney Resources

Position Summary

This role supports the Director of Attorney Resources in all aspects of human resources related to attorneys in the firm’s US offices. This role acts as a primary resource to provide high level HR support relating to attorneys in the Washington, DC office, and to develop and increase employee engagement among the attorneys in the DC office. The position plays an integral role to ensure DC attorneys have appropriate involvement and representation in firm-wide initiatives.

This role also provides a wide-range of immigration related support for Firm attorneys in the NY and DC offices and works with the Director and the Senior Manager.

This is a highly visible position and thus requires frequent interaction and collaboration with Partners, Special Counsel, Associates and Business Services employees. It works cross-functionally with the global Human Capital Management (HCM) team and is responsible for the delivery of the end-to-end employee lifecycle in DC, partnering with other team members as appropriate. The position also partners with other departments as needed, including Information Systems, Operations and Finance, to provide excellent customer service to attorneys of all levels.

It leverages the Attorney Resources Coordinator (NY).

• Provides high level HR service and full administrative support in the execution of attorney-related HR processes and initiatives such as onboarding, off-boarding, performance management, talent management, and employee engagement.
• Liaises with Director of Attorney Resources on all policies and procedures relating to the DC office. This includes communication of policies and ensuring compliance with Federal and State regulations.
• Works with the team to develop and maintain comprehensive Attorney Manual; manages compliance with policies; responds to inquiries about the application of policies to specific situations.
• Acts as an employee relations specialist and, working with the Director, investigates issues, conflicts and grievances and recommends corrective action, and when appropriate, disciplinary action and/or termination of employment.
• Supports Director and Practices Group Management to counsel and guide client base with performance management issues.
• Engages with associates and acts as support and liaison with DC Associates.
• Manages all aspects of administrative procedures for attorneys in the DC office including hire, termination, changes in pay rate, changes in job title, promotion, bonus payments, relocations, secondments, non-FMLA leaves of absence, personnel file maintenance, etc.
• Supports implementation of new technologies and ongoing process improvements to enhance the employee experience of onboarding and offboarding.
• Creates and maintains Form I-9 records; maintains notification reminders of expiration of work authorization and procures updated Form I-9 documentation where required.
• Performs a wide range of immigration-related services for Firm attorneys needing employment visas, employment authorization, travel authorization, business visas and permanent resident visas.
• Coordinates applications, extensions and other documentation; monitors expiration and other key dates for visa holders in conjunction with outside counsel and Firm departments.
• In conjunction with outside counsel, advises Firm departments on immigration-related issues with respect to I-9 compliance, payroll, tax, social security and benefits.
• Manages orientation process for new hires and provides support in connection with incoming first year associate onboarding.
• Plays a role in the organization of the New Associate Academy, including preparation and delivery of Attorney Resources programs.
• Manages and processes reimbursements of expenses for lateral attorneys in connection with the bar exam and moving.
• Manages attorney bar admission process, including preparation of employment affidavits, leveraging the Attorney Resources Coordinator.
• Conducts exit interviews for departing attorneys, works with HRIS to document and analyze trends or patterns that emerge through exit interview data and recommend solutions to proactively address any issues.
• Manages and analyzes regular and ad hoc reports of associate employment statistics and demographics, as needed; manages and assists on survey responses.
• Manages requests by Partners, attorneys, and authorized third parties in reference to employment verifications (general, mortgage, etc.), and other standard inquiries (i.e., unemployment insurance), leveraging junior team members as appropriate.
• Updates Firm records and databases to reflect changes in attorney status (name, bar admission, position change, etc.).
• Supports Director in preparing and managing budget for DC Attorney Resources.
• Manages DC office sports teams, tracks, approves and maintains records of expenditures.
• Leads HCM departmental initiatives and projects, as assigned.
• Partners with other members of the HCM team in DC and act as one team to our internal…