Portfolio Administrator- Commercial Real Estate

Description

Carpinito Bros. is a family-operated company with a portfolio of privately held real estate investments. For three generations, the Carpinito Family has assembled real estate holdings that include industrial, multifamily, mobile home parks, agricultural land, office, and other property types throughout the state of Washington. We’re seeking a Portfolio Administrator to support the day-to-day administration, financial coordination, and organization of our real estate operations within our family office in Kent, WA.

The Portfolio Administrator will play a key supporting role in the ownership-side management of our real estate holdings, which consist of properties managed in-house and by third‑party managers. This position is ideal for someone with 3‑5 years of relevant experience who is highly organized, detail-oriented, and looking to gain more exposure in a variety of real estate management tasks. This role has the potential to evolve into greater responsibility, including direct asset management and oversight.

• Provide general administrative and operational support related to real estate holdings
• Manage mail and email inboxes
• Conduct periodic property visits and inspections
• Maintain organized digital and physical filing systems (leases, contracts, insurance, invoices, correspondence, etc.)
• Manage rent collections and delinquencies
• Assist in keeping projects, follow‑ups, and action items organized and moving forward
• Perform basic bookkeeping functions, including payables and receivables
• Support property-level financial reporting, reconciliations, and budgeting
• Track critical dates including lease expirations, permits, renewals, notices, insurance renewals, and compliance timelines.
• Help improve internal systems, workflows, and organization as portfolio grows
• Communications with various tenants
• Assist with lease administration, abstracts, amendments, and timeline tracking
• Coordination with vendors and contractors, including invoice tracking and follow up
• Assist with insurance management, including policies, renewals, certificates and claims
• Coordinate with third‑party property managers to ensure alignment with ownership objectives
• Support in various company projects as needed

• $30‑$40/hr DOE
• 401(k) with employer match
• Company‑subsidized medical, dental, vision insurance
• 2 weeks paid vacation, and paid sick leave

• A minimum of 3+ years of experience in an administrative, operations, or coordination role within the commercial real estate field.
• In‑depth knowledge of Microsoft Office products and familiarity with Quick Books functions.
• Familiarity with commercial real estate terminology and basic property financial concepts.
• Strong time management, organization, and attention to detail.
• Experience working with vendors and contractors.
• Strong verbal and written communication skills.
• Must possess solid problem‑solving skills with an ability to take initiative and think independently.